Front Office Coordinator

Job Summary
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will be responsible for managing office procedures, providing clerical support, and enhancing customer service. This role requires a detail-oriented individual who can effectively manage multiple tasks while maintaining a positive work environment.

Responsibilities

• Close the front office/daycare at 6:30 PM for parents/staff.
• Maintain cleanliness and organization of the front office area.
• Answer phone calls and take messages
• Greet parents and students, daily assisting parents and visitors with the child check in system and help parents with concerns
• Conduct tours of facilities
• Check & complete laundry
• Prepare new enrollment forms/ packets/ Blue enrollment folders
• Parent newsletter
• Help maintain proper student/teacher ratios
• Prepare and hand out snacks and lunches
• Assist teachers with classroom concerns, specifically staff-related concerns
• File attendance sheets for classrooms
• Utilize the camera system for reviewing student or teacher actions with administrator approval.
• Coordinate communication between parents, teachers, and other staff members. (Newsletters, Menu, notifications)
• Assist the Assistant Director and Director with special projects/tasks.
• Verify expiration dates on all medications. This should be done monthly.

Skills

• Strong clerical skills with attention to detail.
• Experience in office management or similar roles is preferred.
• Excellent time management skills to prioritize tasks effectively.
• Strong customer service orientation with the ability to handle inquiries professionally.
• Capable of managing calendars efficiently to optimize scheduling.
• Ability to work collaboratively within a team environment while demonstrating leadership qualities.

If you are an enthusiastic individual with a passion for organization and customer service, we encourage you to apply for this dynamic Office Manager position.

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person