Front Office Receptionist

Job Overview
We are seeking an energetic and professional Front Office Receptionist to be the welcoming face of our law firm. In this pivotal role, you will manage front desk operations, serve as the first point of contact for visitors and callers, and support daily administrative functions. Your enthusiasm and organizational skills will help create a positive experience for everyone who interacts with our office. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team environment.

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them appropriately
• Answer multi-line phone systems promptly and professionally, providing excellent customer support
• Manage appointment scheduling and calendar management using tools like Microsoft Office and in-office software
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks such as supply inventory, mail distribution, and date entry in our in-office software
• Maintain a tidy and organized front desk area, ensuring all office supplies are stocked and accessible
• Provide clerical support including typing correspondence, managing emails, and supporting administrative projects

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with multi-line phone systems, phone etiquette, and customer service best practices
• Bilingual in Spanish to assist diverse clients and visitors effectively
• Strong clerical skills such as data entry, filing, proofreading, and calendar management
• Knowledge of office management procedures and time management techniques
• Prior experience as a receptionist or personal assistant is a plus but not required

Join us in creating a welcoming environment where professionalism meets warmth! This role is ideal for motivated individuals eager to grow their administrative skills while making a meaningful impact on daily operations. We value energetic team players who thrive in fast-paced settings and are committed to delivering exceptional customer service every day.

Pay: $20.00 - $21.00 per hour

Benefits:

• Paid time off

Work Location: In person