Full-Charge Bookkeeper (Assisted Living)

We are seeking a Full-Charge Bookkeeper to manage the complete accounting function for two assisted living facilities. This role owns day-to-day financial operations, including billing, collections, reconciliations, and general ledger management. The ideal candidate is detail-oriented, organized, and able to operate independently with minimal oversight.

Key Responsibilities:

Accounts Receivable & Collections

• Manage all resident billing (private pay and Medicaid)

• Track and maintain accurate AR aging

• Execute consistent collections follow-up on outstanding balances

• Maintain accurate resident account records

Accounts Payable

• Process and pay vendor invoices in a timely manner

• Ensure proper expense coding and documentation

• Communicate with vendors to resolve discrepancies

Banking & Reconciliations

• Perform monthly reconciliations for operating account, trust account, and credit card

• Identify and resolve discrepancies promptly

General Ledger & Close

• Maintain accurate general ledger

• Record journal entries, accruals, and adjustments

• Support monthly close and internal financial reporting

Payroll Oversight

• Coordinate with outsourced payroll provider

• Review payroll reports for accuracy and proper recording

CPA Support

• Maintain clean, organized, audit-ready financials

• Provide documentation and schedules for CPA and year-end tax preparation

Qualifications:

• 3+ years full-cycle bookkeeping (full-charge preferred)

• Strong experience with accounts receivable and collections

• Experience with bank and credit card reconciliations

• Proficiency in QuickBooks

• High attention to detail and strong organizational skills

• Ability to manage multiple entities independently

Preferred:

• Experience in healthcare, assisted living, or Medicaid billing

What Success Looks Like:

• Books are fully reconciled monthly with no outstanding discrepancies

• AR is actively managed with consistent follow-up

• Financials are accurate and ready for CPA review at all times

• Minimal oversight required from ownership

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance
• Work from home

Work Location: Hybrid remote in Polk County, FL