GAL Program Assistant

Agency

Administrative Office of the Courts

Division

Guardian ad Litem (GAL)

Job Classification Title

GAL Program Assistant (S)

Position Number

60002082

Grade

JB14

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $43,614.00 - $64,851.00

The GAL Program Assistant provides administrative support for Judicial District 28/30 serving Stanly, Union, and Montgomery counties.

Knowledge Skills and Abilities/Management Preferences

This position is responsible for all client files, court documents, other reports and data base entry of child clients represented by the program. Deadlines must be met for data entry of confidential information; gathering and creating statistical reports; collecting and submitting court reports; schedule court cases and sets up meetings for staff and GAL advocates.

Other duties include:

• Assist with other GAL staff in the recruitment and training of GAL advocates

• Responsible for creating, publishing and maintaining a PR database for on-going recruitment duties

• Follows GAL protocol in processing volunteer candidates' applications and adhere to state and national screening requirements

• Handles all office correspondence and maintains confidentiality

Must be proficient in MS Excel, PowerPoint, and other Microsoft Office products. Familiarity with social media, digital marketing and other public relations outlets is desired. This position is in Union County but will require travel to Montgomery, and Stanly counties as needed.

KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:

Knowledge of: office practices and procedures to organize and maintain the office; word processing and spreadsheet and/or data base to prepare statistical reports; the Guardian ad Litem program as to is purpose, objectives and responsibilities to communicate the program to volunteers, the public, staff, and other professional personnel.

Skills in: Microsoft Excel and PowerPoint.

Ability to: apply specific rules and regulations to process and maintain records and documents; gather and report statistical information; transcribe material into correct form and to use proper grammar, punctuation, and spelling; schedule and coordinate a variety of appointments and meetings; listen with tact and diplomacy; and effectively use computer software available to the office.

SUPPLEMENTAL AND CONTACT INFORMATION:

INSTRUCTIONS:

Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.

Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.

It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.

*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division
https://www.nccourts.gov/about/about-judicial-branch/careers

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Associate degree in business administration and one (1) year of responsible administrative office experience or high school (GED) graduate plus three (3) years of administrative office experience or an equivalent combination of education and experience.

Attach cover letter and resume.

Please include in your cover letter how you effectively manage multiple tasks and deadlines.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Charmaine James Leeks

Email:

HumanResources@nccourts.org