General Administration Consultant

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a dynamic, resourceful and innovative Administrative Consultant, who will support the Operations Advisors and Operations Team in the areas of human resources, knowledge, budget, procurement, and general services administration.

You will work with Country Department Central America, Haiti, Mexico, Panama and Dominican Republic. Under this contract, you will report to the Resource Planning and Administration Sr. Specialist and work in collaboration with other members of the corporate team.

What you’ll do

Human resources, knowledge and recognition

• Support the internal onboarding and offboarding program for CID employees, and process the hiring of consultants and contract renewal in compliance with HR policies, including welcome messages, farewells, institutional announcements, space management logistics and coordinate computer/telephone requests and needs.
• Support the coordination of the training plan for the operations team and promote a positive and engaging work environment by supporting the implementation of relevant HR exercises, such as work-life balance, diversity and inclusion, strengthening collaboration and teamwork, team-building and well-being events.
• Collaborate to ensure compliance of leave administration, mandatory courses, Monday application, among other corporate requirements.
• Monitor the execution and disbursements of the Front Office’s contracts in coordination with supervisors

Office administration

Administration of the institutional mailbox, including follow-up on requests and coordination of responses.

• Monitors the purchasing of goods/services, including requesting quotes and follow up contracts (catering, transportation, etc).
• Coordinate travel arrangements and process Travel Authorizations and Statement of Expenses in Concur.
• Organize and maintain up to date records and files accordingly in CID EzShare
• Direct assistance to IDB colleagues and teams in managing requests, coordinating meetings, delivering materials, and resolving day-to-day corporate needs, including oversight of pantry supplies such as coffee, snacks, and water.

Event coordination

• Coordinate the logistics arrangements of meetings, workshops, forums, special events, and any other events, including agendas, participant lists, invitation calls, reminders, room setup, budget, as well as coordination with internal and external stakeholders.

What you'll need

Education: Bachelor’s degree or equivalent in Business Administration, Human Resources, Marketing, Social Sciences or other fields relevant to the responsibilities of the role.

Experience: At least 2 years of progressive experience in Human Resources, procurement and office administration.

Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.

• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• Type of contract: International Consultant Full-Time.
• Length of contract: 12 months (Up to 36 months)

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

• A competitive compensation packages.
• Leaves and vacations : 2 days per month of contract + gender- neutral parental leave.
• Health Insurance : the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan : The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• Hybrid and flexible work schedules.
• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
• Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org .