General Manager - House of Architecture and Interiors

Job Purpose

Responsible for business development, marketing, design project management, project delivery and successful performance of the company as a whole and will also provide leadership to assist staff in functioning as a team. This position is required to provide leadership in maintaining a productive, cost-effective workplace whilst encouraging the image and brand of the company as a global leader in Design.

Key Relationships

· Internal: Direct team, Executive Committee, Management team, Procurement

· External: Contractors, Suppliers, Developers, Government departments

Authorities

· Represent HAI to comply with Government's requirement such as survey department, municipality, Qatar civil Defense, Kahrama and other Authorities.

· Review and approve petty cash expenditure.

· Review and approve all accounts payable invoices and ensure payment in accordance with terms.

· Act as “ambassador” for HAI within wider Qatar community.

· Act as Consultant’s Representative on project works when necessary.

Accountabilities

· Provide effective leadership to accomplish project on time and deliver the project to the client with the full satisfaction.

· Completion of project following approved quality plan compliance with QCS 2014 & ISO 9001

· Completion of project with cost effective manner and provided budget.

· Timely submission of invoices to the client as well as sub-contractor invoice and prepare cash flow plan and follow up in regular basis.

· Communication for the Variation orders and its approval on time with the related departments and the contractors.

· Upgrade and develop subordinate’s skills following international construction procedure.

· Timely clearance of payments and retain sufficient money as retention to recover cost for future complications

· Control Filing System execution as per ISO 9001 and perfectly match with main office

· Ensure safety regulation and instruction perfectly followed

· Ensure works are executing with QA/QC standards and compliance with ISO 9001

· Smooth operation of sites without any delays and major problems

· Pay attention to environmental and sustainable issues and where possible incorporate energy saving technologies into design specification.

· Ensure due diligence is observed for every project / task and activity.

Duties and Responsibilities

· Create and implement an annual overall strategic development plan of HAI business.

· Create an annual forecast plan of HAI’s financial growth projection

· Take primary responsibility for development of budgets throughout the business and ensure that they are met and on time.

· Develop processes and policies for accurate and timely completion of financial reports to owners and Directors.

· Develop the manpower planning and associated policies and procedures.

· Oversee and develop a procedural manual for all administrative tasks.

· Ensure internal policy is in-line with Group policy and reviewed annually.

· Handle core procurement and other sundry supplies as required.

· Proactively develop service levels across the business to exceed client expectations, advising clients of management set-up.

· Monitor, measure and report on organizational development plans and achievements within agreed formats and timescale.

· Prepare and submit quarterly report on general business progress and developments to the Executive management at Head Office.

· Proactively anticipate areas of conflict within the business. Take appropriate action to address any areas identified and how they can be avoided.

· In-conjunction with Marketing department work on production and submission of print advertisement.

· In conjunction with IT department work to improve, develop and update business website.

· Ensure detailed snagging work is carried out prior to taking over any properties and new developments.

· In conjunction with the Executive management and Human Resources prepare and update all job descriptions as necessary.

· Ensure that all Head Office Human Resources policies and procedures are being adhered to and practiced at the workplace.

· Conduct biannual staff appraisals and performance reviews and report feedback to Human Resources at Head Office.

· Implement Group HR Disciplinary Policy and Procedure where appropriate.

· Conduct regular team meetings with the aim of discussing problems, agreeing solutions and exchanging information.

· Provide the client with sound clear advice at the outset of the project about: the design/development potential; approximate building costs; the need for various statutory consents; project programming and likely time scales; the need to engage the services of other professional consultants and specialists.

· Develop and produce design schemes to be viable in terms of built ability and local authority guidelines, planning structures and building legislation.

· Develop the design to detail and produce all necessary detailed construction drawings, diagrams specifications and schedules etc. to enable the building contractor to carry out the works to a satisfactory standard.

· Attend regular meeting with clients, contractors and other specialists

· Manage effective feedback mechanisms for all clients.

· Oversee the building contract and monitor the work in terms of quality, progress and costs as closely as is reasonably possible.

· Act as Consultant’s Representative on project works when necessary.

· Manage activities / progress of projects at HAI ensuring smooth operation at the sites

· Analyze workload and distribute / delegate among the staff.

· Attend meetings with the Ministries / Government Authorities and follow through.

· Ensure risk assessment and risk mitigation plans are drawn up and adhered to.

· Any other duties / responsibilities as assigned time to time based on business requirements.

Skills

· Strong leadership qualities, self-driven, initiative, and proactive nature

· Motivational and positive attitude and professional approach at all times.

· Strong planning, organizational, analytical and decision-making skills.

· Strong visual awareness and an eye for details

· Open and approachable management style.

· Ability to inspire and lead others to achieve challenging results.

· Ability to work as an individual and as a team player.

· Confident, articulate and clear oral and written communication skills

· Confidentiality, tact and discretion when dealing with people.

· Excellent administration and drawing skills

· Ability to work well under pressure and with tight deadlines

Language:

· English

· Arabic will be an advantage

Specialized Training/ Knowledge Required

· Expertise in 3D Max and Photoshop.

· Knowledge of work in related software.

· Knowledge of Project Documents/Drawing Coordination (Specifications, Bill of Quantities & other Technical data – MEP & Structural).

Education & Qualifications

· Bachelor`s degree in Architecture, Civil Interior Design or relevant related discipline

· Architectural MMUP Grade “A” Certificate

· Master`s degree is an advantage

Experience

· Minimum 15 years’ experience in Design industry (with a proven track record in the architectural design, drafting, detailing, coordination and monitoring)

· A minimum of 7 years’ experience in a managerial level position

· Strong background in Architecture / Interior Design with Design Project Management and Business Development exposure

Job Type: Full-time

Experience:

• Managerial level: 7 years (Required)

License/Certification:

• Architectural MMUP Grade “A” Certificate (Required)