General Purchasing Officer

🛒 Procurement Operations:

• Process purchase requests for general materials such as tools, safety equipment, maintenance items, chemicals, lubricants, office supplies, etc.

• Identify suitable suppliers and obtain competitive quotations.

• Issue accurate purchase orders and track them to ensure timely delivery.

🤝 Vendor Coordination:

• Maintain and update a reliable vendor database for various categories.

• Liaise with suppliers to follow up on order status, resolve delivery issues, and handle returns or replacements.

• Assist in negotiating pricing, payment terms, and long-term supply agreements.

🧾 Documentation & System Management:

• Record and maintain all procurement-related documents including POs, invoices, quotations, and delivery receipts.

• Ensure all transactions are properly recorded in the ERP system.

• Assist in internal and external audits by providing required procurement records.

🏭 Internal Coordination:

• Work closely with warehouse, maintenance, and production departments to clarify technical specifications and delivery priorities.

• Support urgent and emergency procurement needs to avoid operational disruptions.

📉 Cost Efficiency & Compliance:

• Monitor prices and market trends for commonly used items.

• Suggest cost-saving alternatives or bulk purchasing opportunities.

• Ensure compliance with company procurement policies and ethical standards.

📌 Qualifications & Requirements:

• Bachelor’s or Diploma degree in Business Administration, Supply Chain, or a related field.

• 2–3 years of purchasing experience in an industrial or manufacturing environment.

• Basic understanding of technical items used in foundries (preferred).

• Strong communication, negotiation, and follow-up skills.

• Proficiency in Microsoft Office and ERP systems (SAP, Oracle, etc.).

• Organized, detail-oriented, and capable of handling multiple requests simultaneously.