Governance Assistant

Established in 2004, Dubai Holding is a global investment company with investments in more than 34 countries and a combined workforce of nearly 45,000 individuals. In line with the vision of Dubai’s leadership and economic diversification strategy, Dubai Holding companies have nurtured sectors, irrevocably transforming Dubai’s socio-economic landscape and positioning Dubai as a diversified, globally integrated economy.

Dubai Holding is committed to the diversification of Dubai’s non-oil economy. Our portfolio, valued at over AED 284+ billion, spans 10 sectors, including real estate, hospitality, leisure & entertainment, ICT, design, education, media, retail, manufacturing & logistics, and science.

For the Good of Tomorrow

Dubai Holding is looking to hire a Governance Assistant at Dubai Holding Investments. The job holder is responsible for providing high-level administrative support to the Governance, Risk, and Compliance (GRC) function, ensuring the efficient operation of the team. The role involves supporting the team on managing schedules, coordinating meetings and facilitating communication with stakeholders at all levels. In addition, the job holder assists with the development of governance frameworks, policies and best practice templates. The role holder is expected to streamline processes, maintain organised information systems, and proactively addresses issues to enhance departmental effectiveness and strengthen the organisation’s overall governance and compliance objectives and framework.

If you are ready to embark on a dynamic journey where your talents are valued, and your contributions make a real impact, we would like to hear from you.

Key Responsibilities:

• Support the preparation, review, and maintenance of governance documents, including policies, procedures, registers, and compliance frameworks
• Assist with the coordination and documentation of committee and governance-related meetings, including drafting agendas, preparing briefing packs, and recording minutes
• Ensure confidential handling of sensitive legal, compliance, and governance materials in accordance with data protection requirements
• Handle the invoicing matters of the department, including the creation of purchase orders and managing the vetting, approval, payment, and tracking of all invoices, ensuring adherence to budgeting processes
• Prepare and edit departmental communications for both internal and external stakeholders, ensuring clarity and accuracy in all correspondence
• Manage and monitor the daily schedule of the assigned teams or stakeholders and provide required support information/documentation for meetings/appointments
• Provide all administrative services and attend to the coordination of administrative and logistical work required in the running of an effective department
• Create and maintain efficient office management systems for tracking and referencing information, including the establishment of both electronic and paper filing systems that ensure confidentiality and easy access to deal and project-related materials
• Screen incoming correspondence, both written and verbal, responding as appropriate, redirecting inquiries, and liaising with relevant stakeholders to gather information
• Liaise effectively with the management at all levels and specialist and administrative support staff across the organisation and external contacts on behalf of the assigned team
• Organize and maintain calendars, make appointments, coordinate meeting logistics
• Monitor the progress of ongoing projects, providing timely updates to the functional head.

Who we are looking for:

• Minimum of 2 years total work experience

Education / Professional Certifications:

• BA, Law or English studies
• Human Resources Management course or Legal degree/qualification

Technical Competencies:

• Must be fully proficient in the use of MS Office Applications such as Word/Excel/Power Point /Outlook/Visio at the expert level
• Planning and Organising skills with a focus on time management
• Effective Communication Skills
• Excellent written and verbal skills in English

Behavioural Competencies:

• Customer Focus
• Curious & Creative
• Results Orientation
• Excellent drafting, proofreading
• Business Awareness
• Attention to detail
• Sense of Urgency
• Adaptability & Flexibility
• Builds Relationships
• Integrity, discretion, and professionalism
• Problem Solving & Decision Making
• Planning and Organizing
• Communication Skills
• Teamwork

As much as we would be delighted to entertain all applicants, due to the high volumes of applications, only successful applicants will be contacted within 14 business days.

This job description is not all inclusive. Dubai Holding reserves the right to amend this job description at any time. Dubai Holding is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.