Governance Vice President

Job purpose

Corporate Governance and Board Secretary duties ensuring the functioning of the corporate governance framework within AIC and implementing best practices in corporate governance. This position is accountable for maintaining regulatory compliance, facilitating effective communication between the board of directors and executive management, safeguarding the integrity of corporate decision-making processes, and developing policies and procedures that comply with all relevant laws and regulations and promote transparency, accountability, and integrity within AIC.

Core Responsibilities:

• Develop, implement, and maintain corporate governance frameworks, policies, and procedures in alignment with regulatory requirements and best practices.
• Conduct regular assessments and evaluations of corporate governance practices to identify areas for improvement and recommend adjustments to policies and procedures accordingly.
• Provide guidance and support on corporate governance matters and provide consultation when requested from a governance perspective.
• Monitor changes in relevant laws, regulations, and corporate governance guidelines, and advise on potential impacts and necessary actions.
• Develop and review Corporate Governance documents including Governance manual, Delegation of Authority, Board and Committees charters and Board policies.
• Perform Governance Gap Analysis between the relevant regulations and AIC.
• Draft, review, and update the AIC’s policies, procedures, and guidelines to adhere to best practices and ensure compliance with applicable laws, regulations, and corporate governance guidelines.
• Manage the AIC's disclosure practices and maintain records of corporate disclosures and communications with shareholders, analysts, and other external parties.
• Collaborate with internal audit, legal, and compliance functions to identify and mitigate corporate governance risks.
• Implement and maintain internal controls related to corporate governance, ensuring effectiveness and compliance with established standards.
• Participate in risk assessment activities and contribute to the development of risk mitigation strategies.
• Maintain accurate and up-to-date corporate records, including board resolutions, corporate charters, bylaws, and other governance documents.
• Assist in developing training programs and other communications related to corporate governance, policies, and procedures.
• Serve as the point of contact for the board of directors.
• Planning, organizing, and facilitating board and Investment committee meetings, including setting agendas, distributing meeting materials, and ensuring proper procedures are followed.
• Recording, documenting, and distributing meeting minutes, which are a record of the discussion and any votes that take place.
• Maintaining accurate records of board and Investment committee activities, such as contact information, action items, and resolutions.
• Communicating and collaborating with board members and Investment committee members, auditors, attorneys, and other professionals to ensure compliance with legal and ethical standards.
• Assisting the board chair and other board members and Investment committee members with their duties and responsibilities.
• The creation and maintenance of an up-to-date board planning calendar outlining matters to be on the board’s agenda over the course of a year.
• The management of external correspondence and ensuring that requests made of the Board of Directors, or relevant to the governance of the Association, is reported and responded to in a timely manner.
• The maintenance of an up-to-date list of members of the Association.
• The maintenance of a file or manual of governance policies and a systematic schedule for their review as determined by the board.
• The updating, maintaining and safe storage of the Association’s Minute Book and other legal documents.
• arranges Board meetings materials, such as reports and presentations, in accordance with the AIC guidelines. These materials are distributed before the meeting unless the organization’s regulations state otherwise.
• Ensures all board members comply and commit to the procedures and policies approved by the board.

Job Specific Skills:

• Fluency in English and Arabic.
• Governance and Regulatory Compliance Expertise.
• Effective Communication and Stakeholder Management.
• Adaptability

Qualification & Experience:

• Bachelor’s degree in Law, Preferably holding an LLM
• 7/9 years of experience especially in the Governance field.