Grant Development Administrator

POSITION SUMMARY

The Grant Development Administrator is a critical, detail-oriented support role responsible for the administrative coordination and data management of the full grant lifecycle. This position's main focus is researching and identifying new grant opportunities and ensuring their alignment with organizational goals. Key responsibilities include managing the grant opportunity pipeline, ensuring the maintenance and accessibility of all necessary grant proposal documents and materials, and accurately extracting and posting data from various reports. The Administrator maintains proficiency with Microsoft Office Suite tools (Excel, Word, Outlook, SharePoint, Teams, etc.) to optimize workflow, track progress, and coordinate stakeholder efforts within deadline-driven environments.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION

An individual must be able to perform each essential duty listed below:

• Responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals to foundations, governments, businesses, and individual donors.
• Regularly review information databases and other related sources for new, emerging, and recurrent grant opportunities in alignment with UWSN Community Impact strategies and goals.
• Provides full administrative support for internal and external grant partner meetings which include scheduling, attending and hosting meetings, preparing meeting agenda and materials, reserving and preparing facilities, issuing meeting notices, follow-ups and attachments, taking meeting attendance, notes and preparation of minutes.
• Generates communications and works closely with department contacts, stakeholders, and community partners to facilitate the flow of information.
• Maintains all grant files, including applications, awards, reports, and communications for compliance and auditing.
• Maintain current records of grant and proposal activities, including ongoing grant tracking and monthly activity reporting for overall organizational grants pipeline.
• Assists the invoicing and tracking of expenses for UWSN's grant portfolio.
• Demonstrate understanding of the Southern Nevada nonprofit sector, community history, and leading community impact programs.
• Maintain an organized and centralized repository of written content, program descriptions, success stories, past performance, regularly-requested documents to support the objectives of the UWSN team and Southern Nevada community.
• Screens correspondence and respond independently when possible.
• Other duties as assigned.

JOB REQUIREMENTS

• Associate or bachelor's degree or equivalent experience in Human Services, Journalism, Communication, English, or a similar field preferred.
• Education requirement can be met by a minimum of 4 years of progressively responsible administrative experience in office and administrative procedures.
• Prior nonprofit and grant support experience is preferred.
• Intermediate proficiency with Microsoft Office Suite, including Excel, Word, Outlook, SharePoint, Forms, PowerPoint, and Teams.
• Strong written communication skills; ability to write clearly structured, articulate, and persuasive communications.
• Strong research skills, ability to identify and use credible sources effectively.
• Strong editing skills, attention to detail.
• Strong project management skills including managing an opportunity pipeline.
• Knowledge of the full grant lifecycle, including the ability to research, identify, review, prepare, submit, and support reporting for grant funding.
• Demonstrated ability to collaborate with multiple internal and external stakeholders on multiple projects at any given time.
• Advance data entry and typing skills
• Ability to accurately extract data from reports or forms, posting information as required.
• Experience with education, human services, basic needs assistance, housing programs, and/or volunteerism.
• Experience working in deadline-driven environments.

EQUIPMENT AND SOFTWARE OPERATION:

The incumbent in this position may operate any/all of the following equipment:

• Computer, printer, copy machine, scanner, audio-visual equipment, personal automobile
• Computer software may include any or all the following:
  • Microsoft Excel, Word, Outlook, SharePoint, PowerPoint, and Teams
  • Adobe Pro
  • Online Grant Databases
  • Internet Explorer/Google Chrome
  • General experience using AI is preferred but not required

WORK ENVIRONMENT

United Way of Southern Nevada is an in-person workplace environment with office hours of 8:30 AM - 5:00 PM. The environment for this position is an open office area that is clean and comfortable. It may include some minor annoyances such as noise, odors, drafts, etc. The incumbent is in a non-confined office-type setting in which he or she is free to move about at will. Also, the incumbent will travel to community sites, workplace events, meetings, etc.

PHYSICAL ACTIVITY

In the course of performing this work, the incumbent:

• Will spend substantial time standing, sitting, speaking, and listening
• Will regularly work on a computer and/or related office equipment
• Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.

UWSN's Commitment to Diversity, Equity and Inclusion -

We believe that every person in Southern Nevada must have equal access to solving community problems.

We welcome the unique perspectives and experiences that individuals bring to advancing our mission and progressing our fight for the success of every person in our community.

We take the broadest possible view of diversity understanding that everyone has different values, beliefs and lived experiences. We value the intersectionality, the interconnected fabric of experiences including but not limited to race, class, gender, nationality, sexual orientation, and disability, that develops each person's unique identity