Grant Program Assistant

Job Vacancy Announcement

Grant Program Assistant
St. Croix

Exempt

SALARY: Commensurate with Experience

DEADLINE: Open Until Filled

SUMMARY:
The Grant Program Assistant provides administrative, clerical, and program support
to ensure effective planning, implementation, and compliance of federally funded
grants and all other grants. This role assists with preparing documentation, tracking
deadlines, maintaining accurate records, and coordinating communication with
internal staff, federal agencies, and community stakeholders. The Program Assistant
plays an essential role in ensuring that grant-funded projects operate smoothly and in
compliance with all federal regulations.

DUTIES AND RESPONSIBILITIES:

• Assist with preparing, reviewing, and submitting grant applications, progress

reports, and supporting documentation.

• Maintain organized electronic and hard copy grant files in compliance with

federal record-keeping requirements.

• Track grant reporting deadlines, deliverables, and key performance

indicators.

• Assist with budget monitoring by collecting and verifying invoices, receipts,

and expense reports.

• Ensure expenditures comply with federal guidelines and organizational

policies.

• Support staff in preparing financial and programmatic reports for federal

review.

• Serve as a point of contact for routine correspondence with granting agencies

and program partners.

7410 Estate Bovoni, Bay 2 6196 Esta te Glynn 6506 Susannaberg

Ch arlotte Amalie, VI 00802 Kingshill, VI 00850 - 9887 St. John, VI 00830
PH: 340.715.91 00 | FX: 340.777.3284 PH: 340.712.4962 | FX: 340.719.1835 PH: 340.715.9100 | FX: 340.715.0458

• Schedule and coordinate meetings, site visits, and training sessions related to

grant activities.

• Assist with distributing grant-related communications to staff and

stakeholders.

• Collect, input, and maintain accurate data related to grant performance and

outcomes.

• Generate regular reports and summaries for management and federal

agencies.

• Assist with compiling information for audits, evaluations, and compliance

reviews.

• Draft letters, memos, meeting minutes, and other communications.

Manage calendars, prepare agendas, and coordinate logistics for grant-related
activities.

• Provide general administrative support to the grants team.
  

EDUCATION, LICENSE, AND EXPERIENCE:

• Associate’s degree required; bachelor’s degree in public administration,

Accounting/Finance, or related field preferred.

• Minimum of 1–3 years of administrative or program support experience;

experience with federal grants strongly preferred.

• Knowledge of federal grant regulations (e.g., 2 CFR Part 200 – Uniform

Guidance) is a plus.

• Knowledge of FEMA Public Assistance and Community Development Block

Grant Disaster Recovery (CDBG-DR) regulations.

• Strong organizational, time management, and attention-to-detail skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);

Virgin Islands Waste Management Authority is an Equal Opportunity Employer

7410 Estate Bovoni, Bay 2 6196 Esta te Glynn 6506 Susannaberg

Ch arlotte Amalie, VI 00802 Kingshill, VI 00850 - 9887 St. John, VI 00830
PH: 340.715.91 00 | FX: 340.777.3284 PH: 340.712.4962 | FX: 340.719.1835 PH: 340.715.9100 | FX: 340.715.0458