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Grants and Clinical Trials Coordinator-UT Memphis Cancer Center
Market Range: 09
Hiring Range: $22.77/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Grants and Clinical Trials Coordinator oversees the administrative and financial management of grants, contracts, and clinical trials for the Cancer Center. This role supports faculty and staff throughout the grant lifecycle, including pre-award and post-award processes, working closely with Research Administration and Sponsored Programs. Key responsibilities include assisting Principal Investigators with grant applications, process sub-awards, and contracts, managing budgets, processing the clinical trials throughout all phases including management, invoicing and payables, reconciling accounts, resolving discrepancies, preparing financial reports, and closing accounts. The Grants and Clinical Trials Coordinator also processes budget revisions, labor distribution, and pay funding adjustments, while collaborating with departments such as Research Administration, Contracts, and Purchasing to ensure smooth grant and contract operations.
Provides administrative support to faculty, postdoctoral researchers, students, and other staff with the implementation of grant and/or contract proposal information in Cayuse. This includes state, NIH, NFS, fellowship and other agencies.
Prepares budgets; monitors the funds for state, federal, and private-sponsored grants, contracts, and sub-awards.
Coordinates and manages multiple clinical trials from initiation to close-out.
Coordinates and gathers documentation for various grants and contracts submissions.
Responds to requests from Research Administration, Sponsored Projects, and other departments relating to the grants or contracts.
Prepares and completes all required forms for sub-awards, carry-over requests, and no-cost extension requests.
Notifies the principal investigator of any required grant revisions and corrections; assists with revisions.
Understands and communicates the style requirements, policies, and guidelines of the different agencies as well as the Uniform Guidance.
Prepares grant closing documents and completes processes.
Monitors payments for the sub-awards and contracts.
Completes NCJs for contracts and purchase orders.
Provides cost explanation forms for all expenses that are posted in error on grants.
Performs account reconciliation and reviews monthly ledgers and expenditures.
Performs other related duties as assigned.
MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED (TRANSCRIPT REQUIRED)
EXPERIENCE: Five (5) years of related accounting/administrative experience, preferably in a higher education institution; OR Bachelor’s Degree and one (1) year of related accounting/administrative experience.
KNOWLEDGE, SKILLS, AND ABILITIES :
- Excellent oral and written communication skills.
- Skills in project management and multitasking.
- Proficiency in using software applications, including Microsoft Word, Excel, Internet Explorer, Outlook, and Adobe Acrobat.
- Knowledge of UT policies and procedures.
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