Grants & Contracts Analyst (CTR for Research & Reform in Education / Inst. for Education Policy)

We are seeking a Grants & Contracts Analyst who will provide support to the Finance Managers of the Institute for Education Policy and the Center for Research and Reform in Education. First, for CRRE (60%). This position will support CRRE’s Financial Manager. The position will start out with a primary focus on assisting with pre-award activities and may grow to also help with award processing and post-award activities as needed. Second, for IEP (40%). This position will support IEP’s Financial Manager. The primary focus of this position will be to assist with supporting the post-award and budgetary activities. We anticipate the Grants & Contracts Analyst will spend three full days per week with CRRE and two full days per week with IEP.

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity

Will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible: This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, subawards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials.

Specific Duties and Responsibilities

• Partner with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.
Other duties as assigned.

In addition to the duties described above

• Preparing the contract paperwork to route to Johns Hopkins Research Administration (JHURA) through the Johns Hopkins Agreement Workflow System (JAWS).
• After a FIBI record is approved, preparing the contract paperwork to route to Johns Hopkins Research Administration (JHURA) through the Johns Hopkins Agreement Workflow System (JAWS).
Working with Sponsored Projects Shared Services (SPSS) to set up awards.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
• Excellent with Excel spreadsheets.

Experience with Concur , JHURA, JAWS, and SPSS a major plus.

Technical Qualifications and Specialized Certifications

Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Technical Skills and Expected Level of Proficiency

• Analytical Skills - Developing
• Attention to Detail - Developing
• Grant Closeout Procedures - Developing
• Grant Proposal Preparation - Developing
• Grant Regulations - Developing
• Grants and Contracts Management - Developing
• Oral and Written Communications - Developing
• Record Keeping - Developing
• Regulatory Compliance - Developing
Relationship Management - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: 5 days a week, 37.5 hours per week
FLSA Status: Exempt
Location: Remote
Department name: Cntr for Research & Reform in Education
Personnel area: School of Education