GRANTS SPECIALIST SUPERVISOR II - SES

Requisition No: 866468

Agency: Department of Health

Working Title: GRANTS SPECIALIST SUPERVISOR II - SES - 64041793

Pay Plan: SES

Position Number: 64041793

Salary: $42,561.57- $45,000.02 annually

Posting Closing Date: 12/11/2025

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GRANTS SPECIALIST SUPERVISOR II - SES

Internal Opening Only

This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Hernando County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence.in all aspects of their work.

Acts as back-up for the daily bank deposit as needed and related coding information for input into FLAIR. Enters deposits within 5 working days from the original transaction date into FLAIR per DOH policy and procedure.

Acts as lead trainer for Fiscal department for Accountant I and Fiscal Assistant positions. Including AOD (purchasing), deposits, accounts payable, posting payments, EARs, CHD policies & Procedures, etc.

Creates Journal Transactions in FLAIR for payment processing and also for expenditure corrections (TR58) and encumbrance corrections (TR06).

Act as “Contract/ Grant Manager” for Hernando CHD. Complete all required state training for Contract Manager position including mandated classes and FCCM certification. Acts as Contract Manager when approving encumbered requisitions in MFMP system. All invoices to be signed, notes completed and approved in MFMP within 48 hours of receipt in MFMP.

Certified contract managers are responsible for:

• Use of appropriate forms and documents on the Office of Contracts SharePoint Website
• Carrying out the preparations for contracting
• Ensuring appropriate audit requirements are conveyed to the provider
• Completing an annual monitoring plan
• Monitoring the provider’s administrative, fiscal and programmatic performance relative to the terms of the contract
• Processing, inspecting, reviewing, and approving the provider’s deliverables
• and authorizing invoices for payment, as appropriate
• Reviewing and reconciling the provider’s documentation of contract-related expenditures
• Reviewing and approving the provider’s detailed budget and maintaining all
• documentation supporting the cost analysis
• Ensuring providers complete the “Civil Rights Compliance Checklist”
• Verifying the provider’s good standing on the System of Award Management
• (SAM) database and the DMS convicted vendors list, and initialing and dating
• the certification regarding debarment and suspension
• Securing from the provider a signed “Certification Regarding Lobbying” form
• For contracts containing federal funding in excess of $100,000 and, if required,
• a “Disclosure of Lobbying Activities” form prior to contract execution
• Securing a signed “Conflict of Interest Questionnaire” from individuals taking
• part in development or selection of criteria for competitive procurement evaluation and the award process
• Correcting errors found during the contract review process
• Maintaining the files of records pertaining to the contract(s) managed
• Securing a comprehensive list of health and human services contracts that the
• provider has with one or more of the five Florida health and human services
• agencies (Department of Health, Department of Children and Families,
• Agency for Persons with Disabilities, Department of Elder Affairs, and Department of Veterans Affairs)
• Ensuring the provider has met all contract terms and conditions, and all
• requirements specified in the standard contract
• Complete Service Organization Control Review

Assist Finance and Accounting Administrator in the development and monitoring of annual budgets for each department/program, works to coordinate the strategic plan with the annual budget, designs and /or approves methods of budget control and fund accounting. Ensures that all reports are valid and reflect a true and accurate financial position statement.

Interprets financial data, performs financial analysis and prepares recommendations for administrative and operating management personnel.

Assists in the development of EH and Medical long and short- range plans for the health department including projected needs in revenue, budget, and facilities.

Acts as backup for posting Medicaid, Medicare, third party and client payments as received. Keeps abreast of policy / procedure changes and updates in reference to HMO’s Medicaid, Medicare, and other payer sources. Ensures good communication between Hernando Hub and external CHDs, keeps Supervisor aware of any issues or concerns, acts are liaison for external CHDs to ensure billing is performed accurately following all state billing policies and procedures.

Manages office supplies for Administration, School Health, Preparedness, Fiscal, HR, IT and Public education staff. Complete refund request documentation within 2 business days of receipt and forward to Business Manager for final approval. Serves as backup to staff responsible for processing, opening, and distributing US mail and courier mail, in absences and to prevent backlog.

Performs other related duties as required

Required Knowledge, Skills, and Abilities:

• Working Knowledge of FLAIR
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effectively.

Qualifications:

Must have at least 2 years of verifiable supervisor experience.

Must have at least 2 years of verifiable accounting experience.

Preferred experience in FLAIR.

Preferred at least one year of verifiable contract management experience.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7551 Forest Oaks Boulevard Spring Hill, FL 34606

300 S Main Street Brooksville, FL 34601

The Benefits of Working for the State of Florida:

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.