Grounds Manager

Company Overview: Fueling Growth, Empowering People

With over 30 years in the industry, Vesta manages 800+ community contracts and serves Florida’s top communities. Our team of 1,000+ associates is proud to be recognized as one of Florida’s Top Workplaces.

Our People

Our associates are our greatest asset. We hire trusted individuals and empower their growth through training, coaching, and feedback, ensuring they have the tools to succeed.

Collaboration and Culture

We thrive on a collaborative culture where respect and recognition drive engagement, creating an environment where all team member’s contributions are valued.

Growth, Standards, and Client Focus

We focus on continuous growth and uphold the highest standards of professionalism and integrity, delivering exceptional service to our clients who entrust us with their communities.

Grounds Manager Job Description

Hours: Full Time (30 hours per week)

FLSA Status: Non-Exempt (Salary)

The Grounds Manager provides management, direction and leadership to ensure the property is maintained and operated in accordance with the needs of a large client as outlined in the Management Agreement between Vesta Property Services. The Grounds Manager is organized and detail oriented, oversees the community property assets, manages vendors and projects, and supervises a Maintenance Technician. This role is primarily office based, focusing on coordination, documentation, inspections, and reporting, with periodic site visits as needed.

RESPONSIBLITIES AND DUTIES

• Oversee all POA owned and POA maintained property including landscaped areas, stormwater systems, retention ponds, signage, lighting, fences, playgrounds, preserves and community features
• Conduct routine and scheduled property inspections to identify maintenance needs, encroachments, safety concerns, and unauthorized use of common grounds
• Manage maintenance, repair, and improvement projects from planning through completion, ensuring all required approvals are obtained prior to execution
• Coordinate vendor solicitation, bidding, contract preparation, insurance verification, and performance oversight
• Maintain accurate and well organized project records, contracts, work orders, inspection reports, and vendor files
• Track project timelines, budgets, approvals, and status updates; prepare clear written reports for the Board, Committees, and Management Company
• Ensure all contractor work complies with approved scopes, specifications, and quality expectations through ongoing inspections and documentation
• Oversee project closeout including punch lists, final invoices, and proper record filing
• Supervisory role over the Maintenance Technician who performs grounds inspections, routine maintenance, and community upkeep activities
• Identify operational efficiencies and proactively report maintenance concerns, trends, or risks to management
• Grounds Manager is responsible for leading a Maintenance Committee to make best suggestions that support the property

REQUIRED EXPEREINCE AND QUALIFICATIONS

• High School Diploma or some college degree
• Proven experience in community association, luxury residential, property, or facilities management, with direct responsibility for high profile common assets and amenities
• Demonstrated success managing large scale projects, including stormwater pipe rehabs, infrastructure, or capital improvement contracts
• Demonstrated ability to supervise maintenance staff and vendors effectively ensuring accountability, quality control, and compliance with contractual expectations
• Strong knowledge of contractor management, including RFP development, competitive bidding, contract negotiation, scope development, and performance oversight
• Valid driver’s license required
• Working knowledge of landscape maintenance programs, irrigation systems, infrastructure assets, stormwater management, and long term asset preservation
• Ability to read, interpret, and enforce contracts, scopes of work, construction documents, inspection reports, and warranty materials
• Highly developed organizational and time management skills with the ability to manage multiple projects, deadlines and priorities accurately
• Strong computer proficiency, including Microsoft Excel, Word processing, document management, reporting, and recordkeeping to include spreadsheets
• Excellent written and verbal communication skills, with the ability to communicate professionally with Board of Directors, vendors, and staff
• Detail oriented with strong documentation and recordkeeping skills

PHYSICAL DEMANDS AND WORK ENVIROMENT

• Primarily outdoor position based at community pool and recreational areas
• Requires the ability to work in warm weather conditions, including sun exposure, heat, and humidity
• High energy, fast-paced environment with frequent interaction with residents, guests, and children of all ages
• Involves standing, walking, and remaining active for extended periods of time
• Requires flexibility to work weekends, holidays, and peak seasonal hours
• Frequent setup and break down of activity equipment and materials
• Requires the ability to speak clearly and confidently in group settings, including making announcements
• Team oriented environment with collaboration alongside Lifestyle and community staff

BENEFITS

We’re proud to offer a well-rounded, people-first benefits program designed to support you and your family - even your pets! From comprehensive medical, dental, and vision coverage to life insurance, disability protection, and 401(k) retirement plans, we’ve got you covered at every stage of life.

We also go beyond the basics with unique perks like a Health Savings Account (HSA), Flexible Spending Account (FSA), and a Pet Discount Plan to help you care for every member of your household.

And because your well-being matters to us, Vesta provides free counseling sessions, legal advice, professional development opportunities, and an amazing referral program - available to both full-time and part-time associates!

At Vesta, we’re more than just a workplace - we’re a community that invests in you.

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.