Hardware Procurement Operations Manager

Our client is seeking an experienced Hardware Procurement Operations Manager to support their Robotics organization by owning the Procurement execution layer for hardware purchases — from quote through payment — while Robotics Supply Chain retains ownership of sourcing strategy and supplier selection.

This role ensures that once a supplier and commercial direction are set by Robotics, the full transaction flows cleanly through contracts, purchase orders (PO), logistics tracking, receipt, and invoice-to-pay so hardware moves with speed, accuracy, and financial control.

Responsibilities

Contract Execution

Supplier selection, sourcing strategy, and technical specs remain owned by Robotics.

• Execute purchasing actions for suppliers, parts, and services designated by Robotics Supply Chain
• Request and validate quotes from approved suppliers based on Robotics’ specifications and sourcing decisions
• Ensure incoterms, delivery terms, and payment structures are clearly reflected and consistent across quotes, contracts, and POs
• Coordinate contract redlines with Legal and relay feedback to suppliers when directed by Robotics Supply Chain
• Align commercial terms between contract, Zip, and PO to prevent downstream invoice or payment issues
• Escalate supplier non-performance or deviations from agreed terms to Robotics Supply Chain for direction

PO, ERP & Control Layer

• Create and validate Zip requests for accuracy (entity, cost center, coding, service/delivery dates)
• Ensure POs include required logistics and commercial fields (i.e. incoterms, ship-to, promise dates, payment terms, etc.)
• Validate Oracle supplier records and currency sites
• Release accurate POs to suppliers, confirm PO acknowledgements including delivery dates and volumes
• Process PO change orders when terms, quantities, or timing change

Logistics Visibility & Exception Management

Physical routing, dock operations, internal transfers, and warehouse systems remain owned by Robotics Logistics.

• Maintain end-to-end visibility of supplier shipments against POs, promise dates, and incoterms
• Monitor freight and customs status using supplier and forwarder updates
• Flag late, stalled, or misaligned shipments to Robotics Supply Chain and the Robotics Logistics Manager
• Escalate issues with suppliers and freight partners when contractual or delivery commitments are at risk
• Ensure shipping and delivery data is reflected correctly in Zip / Oracle so Finance and AP have a single source of truth
• Confirm that shipments are ready for receipt and invoicing once they arrive on site

Invoice-to-Pay Coordination & Oversight (Procurement-owned)

• Act as the single coordination point between Robotics, suppliers, and Accounts Payable for all Robotics hardware invoices
• Ensure invoices are issued by suppliers on time and submitted through the correct channels
• Validate that invoices align to POs, receipts, and contract terms before routing to AP
• Proactively surface and resolve price, quantity, freight, or tax discrepancies by working with suppliers and Robotics Supply Chain
• Partner with AP to prioritize and release payments for time-sensitive or high-impact shipments
• Provide payment status and confirmation back to suppliers and Robotics stakeholders
• Maintain invoice and payment visibility so hardware flow is never blocked by billing gaps

Required Skills & Experience

• Direct Materials / Hardware procurement experience in manufacturing, robotics, hardware, infrastructure, or R&D environments
• Proven experience working with suppliers, freight partners, and internal supply-chain teams on: incoterms, delivery commitments, lead times, customs and cross-border shipments
• Strong working knowledge of the PO-to-invoice lifecycle, including: how contracts, POs, receipts, and invoices connect; how mismatches block payment and shipments; how to coordinate fixes across Finance, AP, and suppliers
• Experience operating in ERP-based procurement environments (Oracle, SAP, NetSuite, Coupa, Ariba, etc.)
• Ability to operate onsite with Robotics engineers and supply chain, owning day-to-day execution and escalations
• High-judgment, high-urgency operator who can detect when something will break before it does
• Experience supporting robotics, hardware labs, or manufacturing build environments a plus
• Familiarity with Zip, Oracle, Ironclad, or similar procurement systems a plus
• Experience working in high-velocity, multi-site delivery environments a plus
• Exposure to customs, import/export, or international logistics contracts (not warehouse execution) a plus

Compensation: $66 - $88 per hour