Head of Documentation and Syndication

Summary Of Role:

Responsible for managing and maintaining the entire documentation process (Conventional and Islamic) for Corporate, Private Banking, and SME portfolios, while leading the syndication portfolio including the agency role. This includes the review of syndication/LMA/project facility agreements and related documents, ensuring compliance with conditions precedent (CPs) and subsequent (CS), security perfection, and adherence to legal, regulatory, and internal standards to uphold operational integrity and superior internal customer service.

Key Responsibilities:

Documentation and Legal Review

• Review, draft, and prepare offer letters, loan agreements, and all related legal documentation for Corporate, SME, and Retail segments, ensuring enforceability and alignment with approvals.
  
• Review the drafts of finance and security documents, collateral information, and any other required information to ensure correct information are incorporated in compliance with internal credit approvals and legal perspective.
  
• Evaluate and process waiver and amendment requests while maintaining strict documentation integrity.
  
• Ensure timely release of documentation within two business days after all conditions are fulfilled.
  
• Maintain a central repository of all legal and credit documentation to ensure proper filing and audit readiness.
  

Syndication and Agency Management

• Manage the full lifecycle of syndication loans from documentation to disbursement and post-disbursement monitoring.
  
• Act as the Bank’s representative and agent in syndicated transactions, handling communication with lenders, borrowers, and external parties, including interest reset notices and fee agreements.
  
• Review and negotiate LMA, facility, and syndication agreements in coordination with legal counsel.
  
• Verify, fund, and reconcile all incoming funding requests from agent banks in a timely and accurate manner.
  
• Build and maintain strong relationships with participating banks and financial institutions to support the Bank’s loan distribution and sell-down targets.
  

Operational and Risk Control

• Monitor loan documentation and syndication processes from inception to completion, ensuring full compliance with operational and credit policies.
  
• Implement robust control measures to ensure all documentation released are approved by the appropriate authority.
  
• Identify process inefficiencies and lead automation or process improvement initiatives to enhance productivity and compliance.
  
• Support internal and external audits by ensuring full readiness and achieving satisfactory ratings, addressing all queries and repeat comments proactively.
  
• Ensure compliance with CBO regulations, legal requirements, and bank credit policies across all activities.
  

Reporting and Coordination

• Prepare and maintain accurate servicing files, facility documentation trackers, and monthly status reports on syndication and documentation progress.
  
• Liaise with business units, legal counsel, auditors, and regulatory bodies for all related correspondence and submissions.
  
• Coordinate with internal departments to facilitate the smooth operation of syndication and documentation functions and resolve issues promptly.
  
• Support the Head of Risk and Line Manager in specialized tasks, such as reviewing credit manuals, panel evaluations, and policy updates.
  

Leadership and Team Development

• Supervise and guide documentation officers and support staff, providing on-the-job training, mentoring, and performance reviews.
  
• Foster a culture of ownership, collaboration, and continuous improvement within the department.
  
• Maintain a motivating work environment and support employee engagement and productivity initiatives.
  
  
  
  

Requirements

• Education : Bachelor or Postgraduate degree in Business, Finance, or Law.
  
• Experience : Minimum of 10 years of banking experience with proven expertise in loans documentation and syndication (Conventional and Islamic).