Head of Finance & Administration

JOB_REQUIREMENTS

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KEY ACCOUNTABILITIES:

Finance

Prepare the annual Budget of India office (shipments, expenses and headcount).
To prepare and review the monthly management reports, including Shipment Forecast, Expense Forecast, annual shipment & expense budget, cash forecast, daily cash position reports and other reports as required.
To review the ageing of the recoverable expenses and follow up their collection
To liaise with internal departments and banks regarding any new requirements or changes from clients, payment and questioned billing issues.
To review & approve all journal entries for accounts receivable and accounts payable, in addition to payment vouchers review. To review the Trial Balance & accuracy of all accounts, the schedule for Fixed Assets and the balance for each Fixed Assets accounts in the Trial Balance and the Bank Reconciliation Statement and the balance for each bank account. To supervise the transfer of salary after requisite tax to the employee’s bank account every month.
To discuss with the internal auditor to improve the internal control procedures.
To arrange the statutory audit with the external auditor to meet the reporting deadline and discuss the fee proposal with HK Corporate.
To discuss with the external auditor for any audit issues and discus them to the HK Corporate Finance team.
To prepare the supporting schedule of the Corporate Income Tax Return.
To update the Transfer Pricing Documentation with HK Corporate Finance and liaise with the tax auditors for the update Transfer Pricing documentation.
To prepare the monthly service fee to WECA-HK
To update Country Review and economic statistics.
To review all necessary company secretarial documentation & company registration to meet with the statutory requirement.
To supervise the preparation of all Financial Statements for Connor – India. To supervise the preparation all financial data according to group protocol & time frames specified.
To set up, maintain and back up the financial statements at Sun System.
To ensure the disbursements to staff & third parties are made accurately, with accordance to the corporate policy within the specified time line.
To be the link between the bank & the company in ensuring all authorized transactions are carried out effectively & in a timely manner.
To ensure that a strict control of cash & cheque disbursements to both internal & external parties are carried out with prior authorization & with accordance to company policies.
Analyzing and vetting all the legal documents of the Company like Agreements, MOUs etc. with respect to legal compliances. Ensure compliance with all Statutory & Regulatory requirements like filing TDS & other statutory returns.
Ensuring organization of Board Meetings, Audit Committee Meetings & advising the Board on Govt. policies & procedures. Finalizing Agenda, Minutes of Board, Audit Committee & Shareholders Meetings.
Ensuring proper maintenance of documents & compliance with Company Law, rules & other statutory acts, rules and regulations.
To respond to all queries from corporate & other internal departments in a timely manner.

Administration & MIS

To supervise the Administration & MIS team with a view to providing the best possible administrative & MIS support.
Drive budgets for all administrative departments, reviews operating cost & suggest cost-saving measures.
Reviews & manages IT purchase requests & makes recommendations regarding the feasibility & acceptability. Minimizes cost through product standardization.
Responsible for overseeing, evaluating & negotiating IT contracts & purchasing of equipment’s, laptops, tablets, blackberry phones, printers etc. from vendors as approved by the MD. Evaluate vendor quotes & services to determine most desirable suppliers & goods.
To oversee the maintenance of all computer equipment, hardware & software information to meet organizational needs.
Assess organizational computer training needs & requirements.
To manage the office renovation work, including office furniture and equipment purchase and repairing.
To liaise with Building Management Office at Spazedge for all office management issues
To perform additional duties to meet the Company needs as necessary from time to time.

Job Requirement

Qualified CA
Minimum 12 relevant industry work experience in Company Audits & commercial trading experience in Transfer Pricing & GST Cases to support business.
Familiar with Indian Accounting System
Tax practices and related government regulations
Excellent interpersonal skills
Good command of English, written and oral.
Strong business acumen, adherence to Company policies and procedures, result- oriented, quality-oriented, sense of urgency, tolerant for stress, deadline conscious, responsible, analytical, well-organized, strong numerical sense with accuracy, attention to details, reliable, budget conscious, negotiation skill, service-oriented & a team player.