Health and Safety cum Facilities Officer

FACILITIES CUM HEALTH AND SAFETY OFFICER

RESPONSIBLE TO

Principal

SUPERVISES

Maintenance team.

Purpose of the Job/ The candidate shall have previous working experience at the school

The purpose of this job is to ensure the school’s health and safety operations in regards of the school’s property ( properties), staff, visitors, students, etc. and ; inclusive, but not limited to external contractors work supervision ( contractual agreements, maintenance, repairs, construction, cleaning, catering, ordering school’s supplies, security, alarm systems, electrical and fire safety, air conditioning systems, recycling, landscape maintenance, waste removal, supervision of the school’s events/ trips / extra curriculum activities safety compliance with Local Bodies rules and regulations, etc.

Duties and responsibilities of Facilities Officer

Under the guidance of the school’s Principal

1. Plan and manage all renovations and installations (such as telecommunications, heating, and electricity).

2. Evaluate the facilities of buildings and make plans for repairs and renovations as needed.

3. Examine utility costs and make an effort to save money.

4. Initiates the selection process for external subcontractors and present a summary of several best proposals to the school's management.

5. Supervise external subcontractor agreements, negotiate them, and adjust/make amendments as needed in scope to achieve the most efficient outcome for the school.

6. Manage all staff facilities, including outside contractors and direct personnel (technicians, cleaners, caterers, security, transportation personnel, etc.).

7. Oversee responsibilities such as building security, waste disposal, office space allocation, and parking space management.

8. Monitor service contracts and insurance policies.

9. Create reports that meet regulatory requirements, such as those for environmental permits, as well as records for both financial and non-financial operations.

10. Conduct relevant building maintenance assessments and forecast long- or short-term renovations.

11. Ensure all the maintenance/ repair jobs are efficiently completed in a timely manner to ensure the school’s functionality or day – to – day operations.

12. Provides the weekly/ monthly summary reports of done/ outstanding tasks to the school’s Management/ Principal.

13. Ensure no subcontractors without proper documentation and security checks enter the schools.

14. Ensure that the maintenance, repair, construction, other jobs are carried out on agreed with by the school’s Management dates/timings.

15. Ensure all the documentation in regards to the work or staff is kept in order, properly filed (soft and hard copies).

16. Prepare the Facilities operations related annual budget propositions and detailed plans.

Duties and responsibilities of Health and Safety officer

Under the guidance of the Principal

17. Creating rules, policies, standards, and guidelines to enhance the school's health and safety procedures pertaining to the protection of students, staff, and property.

18. Keeping an eye on how these procedures are being used.

19. Educating relevant personnel on Abu Dhabi Municipality (ADM) requirements.

20. Conducting all required staff and student training.

21. Specify the rules for daily and ongoing sanitization and cleaning of school facilities.

22. Conduct audits of fire safety, work with the Civil Defense to coordinate inspections, and handle other fire and safety issues.

23. Work closely with the ADEK to coordinate and obtain the approvals for events, school’s trips, activities, etc.

24. Conduct drills for evacuations and generate relevant reports. Conduct annual Fire safety trainings and orientation for newly hired employees and keep the relevant reports on file.

25. Identify potential safety or fire hazards; takes action or makes recommendations to eliminate hazard during regular inspection rounds.

26. In event of pandemic, ensure safety protocols and procedures implemented and managed within the school

27. Conduct all necessary contact tracing procedures by coordinating with school clinic (which include contact tracing, recording of contacts’ details and ensure all actions taken in the ADPHC/ other Ministry of Health required system/s).

28. Report staff incidents on Aladaa Oshad , ADEK or other local entities systems where is deemed necessary. Notifies about any incidents the school's Management/ HR inclusive.

29. Ensure full compliance of Health and Safety regulations as per the ADEK requirements.

30. Manage all emergency situations abiding H&S protocols.

31. Updating contact and emergency numbers for staff and students.

32. Scheduling meetings with the school’s Management to address the priorities and result oriented solutions.

33. Ensuring that Health and Safety protocols (issued by the Local Bodies or school) are strictly followed and all safety and health procedures are followed.

34. Record and investigate incidents; conduct risk analysis.

35. Prepare reports on occurrences and provide statistical information to the school management.

36. Trace occurrences in accident/near-miss reporting and offering recommendations on precautions.

37. Complete the monthly HSE inspections with the maintenance HSE team in accordance with the inspection schedule.

38. Make sure that the risk assessments for the school cover every aspect of school activity and that all necessary controls are in place.

39. Handle ADEK H&S Inspections and ensure that any found reparations; reports or so on are fixed without any delays.

40. Ensure the smooth running of the School’s Facilities Operations whilst adhering to H&S local entities rules and regulations at all times.

Qualifications and Requirements

The ideal candidate should be well-organized and capable of making the best use of available space and equipment while minimizing overall costs. Strong leadership skills and efficiency are highly valued. You will be expected to handle a variety of issues involving workers and their working environment, as well as manage contractors and collaborate with third-party vendors to ensure the environment remains safe, primarily for our employees, students, visitors, etc.

Qualifications and Requirements:

· A Bachelor's or Master's degree in Health & Safety (inclusive of Course on Incident Investigation and reporting; Accredited First Aider and Fire Fighter; Knowledge of ADPHC’s Electronic OSH reporting system) + min 3 years of relevant (Health and Safety) work experience in the school's environment.

Or;

· A Bachelor's or Master's degree in another, relevant field and National Examination Board in Occupational Safety and Health (IOSH/ NEBOSH) certification (inclusive of Course on Risk Assessment and Hazard ; Accredited First Aider and Fire Fighter; Knowledge of ADPHC’s Electronic OSH reporting system) + min 3 years of relevant (Health and Safety) work experience in the school's environment.

Should also have :

• Course on Risk Assessment and Hazard Analysis/ certificate
• Accredited First Aider and Fire Fighter/ certificate
• Knowledge of ADPHC's electronic OSH reporting system/ certiicate

· Experience in Facility Management/ Professional credentials that are relevant to Certified Facilities Officer will be advantageous.

• Knowledge of fundamental financial and accounting principles.

· Effective written and verbal communication abilities.

· Outstanding leadership and organizational abilities.

· Strong analytical and critical thinking abilities.

· At least 3 years previous work experience as a Facilities / Health and Safety Officer or in a comparable role.

· Expertise in technical/engineering operations and best practices for facility management.

• Proficiency in English is a must/ Arabic and Russian is a plus.

Personal Traits:

• Approachable;
• Committed;
• Able to motivate self and others;
• Calm under pressure;
• Well-organised;
• Efficient;
• Respectful, having good communication standards with the internal/ external staff, visitors, students, Government entities, etc.;
• Flexible, ability to understand, negotiate, solve the outstanding tasks, conflicts (if any) in a right manner.
• Exceptional attention to detail and excellent reporting skills.
• Excellent presentation skills, including the ability to speak confidently in front of audiences.

Other RESPONSIBILITIES

• All staff are required to manage effective personal development as part of the RSAD’s commitment to invest in staff as the key resource in the organization.
• All Staff must ensure that they meet their statutory responsibilities with regard to Health and Safety, Equal Opportunities and other relevant legislation, and should conform to the professional and ethical requirements.

Job Type: Full-time

Experience:

• school's: 3 years (Preferred)