HEALTH INFORMATION DIRECTOR

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

Job Summary

The Nevada Department of Veterans Services announces a recruitment for Health Information Director for the Southern Nevada State Veterans Home, a 24/7 skilled nursing facility located in Boulder City, Nevada.

Under the direction of the facility Administrator, the successful candidate will be responsible for: organizing, coordinating and administering a comprehensive health information system, which includes multi-disciplinary medical records for a skilled nursing facility; formulating and implementing policies and procedures related to the handling, dissemination, confidentiality and preservation of medical records or other health information; serving as the facility HIPAA Privacy Officer, providing technical expertise to treatment and other facility personnel concerning facility, legal and regulatory requirements for the control, use and release of protected health information; providing oversight of records quality assurance activities through routine audits and reports to facility management; performing medical staff credentialing for providers on staff; supervising clerical support and medical records personnel involved in transcription, scanning, coding, indexing, chart analysis, release of information, storage and retrieval functions; and performing other medical records duties as required.

Positions allocated to this series have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinical records system in compliance with applicable standards and licensing requirements, regulations, policies and procedures. Incumbents work in environments such as psychiatric outpatient clinics or inpatient hospitals, facilities for individuals with intellectual or developmental disabilities, skilled nursing facilities, intermediate care facilities, student health clinics, a high security mental health facility, or a prison facility in a clinic, medical infirmary and/or mental health unit for the treatment of the medically and/or mentally ill offenders.

Essential Qualifications

Bachelor's degree from an accredited college or university in Health Information Administration, Health Information Technology, or closely related field and two years of supervisory experience in a medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, large multi-specialty medical practice, facility for individuals with intellectual or developmental disabilities or free standing clinic which included developing and implementing medical records policies and procedures and providing technical expertise and guidance for medical records functions; OR two years of experience as a Health Information Coordinator II in Nevada State service; OR an equivalent combination of education and experience as described above.

Job Duties

Incumbents at this level organize, coordinate and administer a comprehensive health information system which includes multi-disciplinary medical/clinical records for an acute care facility, inpatient facility, correctional facility, skilled nursing facility, or facility for individuals with intellectual or developmental disabilities and outpatient services.

Incumbents at this level formulate, develop and implement policies and procedures related to the handling, dissemination, confidentiality and preservation of health information; provide technical expertise to treatment and other facility personnel concerning facility, legal and regulatory requirements related to the control, use and release of health information; oversee records quality assurance activities; supervise clerical support and medical records personnel involved in transcription, scanning, coding, indexing, chart analysis, release of information, storage and retrieval functions; and perform medical records duties as required.

Serve as liaison between the facility and survey teams from regulatory agencies and accrediting bodies by providing requested information and ease-of-access to medical records.

Prepare reports by researching various sources, ascertaining accuracy of information, compiling statistics, and summarizing findings in order to display health care data for administration, medical staff, and licensing, regulatory and accrediting agencies.

Participate in facility committees which develop, interpret and disseminate health information policies and procedures including determining the content of medical records, developing new forms, quality improvement activities, and other projects as assigned.

Prepare and maintain medical/clinical records according to facility standards and accepted filing methods and procedures; create new records; file documents in appropriate sections; thin and purge records according to established facility policies and procedures; archive records of patients no longer receiving services; provide technical assistance and training to facility staff regarding records maintenance practices.

Participate in quality improvement activities such as auditing records; verify completeness, flag deficiencies, notify appropriate personnel regarding deficiencies, and follow up until record is complete and properly documented; compile data, statistical reports and results of quality improvement audits as required.

Request and enter health information received from external sources including hospitals, clinics, physicians, laboratories and other providers to maintain complete and accurate medical records.

Maintain record and patient confidentiality in accordance with rights to privacy and related laws and regulations; control access to records and authorize release of information according to legal, facility and regulatory requirements; release information upon receipt of properly executed consent agreements or court orders; and protect patient identity when preparing reports for legal, licensing, or certifying agencies.

Prepare and maintain summaries, indexes and registers related to medical/clinical records to ensure efficient access and retrieval of data.

Perform administrative support duties related to medical office activities such as scheduling appointments and transcribing information as needed.

Perform related duties as assigned.

Knowledge, Skills, and Abilities

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Working knowledge of: principles and practices of supervision; equipment and software used in the storage and retrieval of medical records; principles and practices of health information management to include licensing and accreditation standards related to the preparation, maintenance, storage and confidentiality of both physical and electronic medical records.

Ability to: plan, organize, implement and maintain efficient and effective health information systems and work flows; compile, analyze, and present statistical data; write clear, concise and grammatically correct correspondence and reports; analyze and interpret State statutes, federal laws, agency policies and other regulations governing documentation standards, release of information, court commitments, and patient rights; interpret laws, rules and regulations regarding the preparation, maintenance and confidentiality of medical records; provide technical expertise and guidance for day-to-day agency/departmental medical records functions including the development of policies and procedures; assist in the development and organization of the Electronic Medical Record (EMR) and its related functionality; supervise staff and delegate duties; instruct and train all levels of agency or institution personnel in medical records processing, documentation and privacy rules; act as a liaison to facility survey teams assessing compliance with licensing and accreditation standards; act as a court liaison for the purpose of interpretation, documentation and communication of patient legal status.

Recruiter Contact Information: Dan LaBarbera, d.labarbera@admin.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.