Healthcare Vendor Payment & Invoice Coordinator

Healthcare Vendor Payment & Invoice Coordinator

Are you highly organized, detail-oriented, and motivated by keeping systems running smoothly? Join our growing team as a Healthcare Vendor Payment & Invoice Coordinator, where you will play a key role in tracking vendor invoices, managing payments, and maintaining accurate financial records that support our advocacy team and vendor partners.

Key Responsibilities

• Enter and maintain accurate records for vendor invoices and payments
• Track and manage monthly vendor payments to ensure they are processed on time
• Record and reconcile daily cash payments submitted by advocacy team members
• Monitor direct contract invoices and ensure timely payment according to contract terms
• Maintain organized financial records and documentation for internal reference
• Collaborate with internal team members to resolve discrepancies or missing information
• Maintain professionalism and confidentiality when handling financial data

What We’re Looking For

• Strong data entry skills with a high level of accuracy and attention to detail
• Proficiency in Microsoft Excel and comfort working with spreadsheets daily
• Previous experience with invoice tracking, vendor payments, bookkeeping, or financial record management preferred
• Strong organizational skills and ability to manage multiple tracking systems
• Ability to identify discrepancies and follow up for clarification when needed
• Self-motivated and dependable in a remote work environment
• Must have a reliable internet connection and a quiet, professional workspace

Position Details

Schedule: Will fall within operating hours based on operational needs (40-hour work week with a full 8-hour workday)

Operating hours:
Monday–Friday: 7:00 a.m. CST – 5:30 p.m. CST
Saturday: 8:00 a.m. CST – 4:00 p.m. CST
Sunday: 8:00 a.m. CST – 12:00 p.m. CST

Lunch Break: 1 hour daily

Pay Range: $15–20/hour, based on experience

Work Environment: 100% remote

Benefits We Offer

• Dental Insurance
• Vision Insurance
• Short-Term Disability
• Long-Term Disability
• Life Insurance

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Application Question(s):

• 1. Vendor Payment & Invoice Tracking Experience

Do you have professional experience tracking invoices and managing vendor payments? (Yes or No)

• 2.Which position on your resume involved tracking invoices or vendor payments?

Please include:

• Company name
• Job title
• 3. Professional Reference

Please provide one professional reference we may contact.

Include:

• Full name
• Phone number
• Relationship to you (manager, supervisor, colleague, etc.)
• 4. Excel Experience & Attention to Detail

This role requires working in Excel daily to track vendor invoices and payments.

Please answer using this exact format:
Yes – # years or No – 0 years

Do you have experience using Excel in a professional setting? If so, how many years of experience?

Work Location: Remote