Highway Finance Assistant - Summer

Outagamie County Core Values

Invested in Serving

Better Together

Create Progress

Support Through Compassion

Position Purpose

The Office/Finance Assistant provides administrative and clerical support to ensure the efficient operation of the office while also assisting with accounting tasks such as processing invoices, reconciling accounts, and maintaining financial records. This role requires attention to detail, strong organizational skills, and the ability to handle confidential financial information with accuracy and integrity.

Hours: Mon-Fri 7:00 am to 3:00 pm with possibilities of overtime
**This is a 2026 summer position

Location: Highway Department at 1313 Holland Road in Appleton, WI

Key Responsibilities

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Work with Accounts Payable, Accounts Receivable, Billing, and Payroll.
• Completes and submits records of time, location, materials, and equipment used on each project.
• Build and update spreadsheets for the department.
• Ability to work with internal and external customers.
• Follows safety rules and guidelines as established by, but not limited to County and/or state/federal law.
• Various filing and scanning
• Maintains regular and predictable attendance.
• Other duties may be assigned.

Education/Certifications/Experience Requirements

• Must be 18 years old and enrolled in higher education for the fall semester, preference to students in accounting, finance, general business majors.
• Excellent verbal and written communication skills, as well as organizational skills.
• High attention to detail and accuracy.
• Strong computer/software skills and ability to learn new software including knowledge of Microsoft Office suite (Excel, Word, PowerPoint, Access, Outlook) a plus.
• Ability to operate a variety of office machines
• Must possess a valid driver's license.

Required or Preferred Skills

• Ability to work with minimal supervision and be self-motivated
• Ability to understand and carryout oral and/or written instructions
• Ability to fill out daily reports
• Ability to drive efficiently and safely
• Ability to maintain effective relationships with other employees and to deal with the public in a courteous and tactful manner
• Always work indoors and in an office setting.
• Ability to perform tasks on a regular basis which require frequent standing, climbing, lifting, reaching, bending, squatting and carrying
• Ability to lift, push and pull
• Ability to work in a safe manner

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information

Outagamie County Diversity Statement:

Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive. We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities. We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities. We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement. We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained. Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.

OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.