Historical Preservation Receptionist

JOB TITLE: Receptionist

DEPARTMENT(S): Historical Preservation

DUTIES AND RESPONSIBILITIES:

• Receive, log, and route correspondence and visitors to the appropriate staff.
• Track appointments and meetings; maintain staff calendars.
• Prepare documents for staff and mail and/or file accordingly.
• Set-up and maintain files.
• Assist with preparation of budget, monitor expenditures, process purchase orders and requests for payment as necessary.
• Make travel arrangements for staff as requested.
• Take and prepare minutes of staff meetings.
• Research educational articles and information for the newsletter and/or community education sessions.
• Order and maintain program equipment and supplies, utilizing bid process when necessary.
• Assist with information gathering and tabulating data for needs assessment.
• Other duties as assigned.

Qualifications:

• Highschool Diploma or G.E.D. and two years of secretarial experience OR an equivalent combination of education and experience.
• Must be knowledgeable and proficient in PC word processing, spreadsheet, Internet and email, as well as presentation and publishing software.
• Must have excellent verbal and written communication skills.
• Must have a pleasant disposition and the ability to meet and communicate with the public with tact, discretion and diplomacy.

SUPERVISION

• Supervised by the Historical Preservation Director

SALARY:

• Annual salary: $32,177-$41,600