HOA AP Administrator

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The HOA AP Administrator has the primary responsibility of performing day to day bookkeeping tasks for a variety of community associations.

Essential Duties and Responsibilities:

• Approves all VA HOA invoices (Checks and verifies to make sure information is accurate).
• Handles the voids & reissues for all HOA properties.
• Answers all VA HOA AP emails and phone calls.
• Codes & Scans all utilities & other invoices.
• Responds to Emergency Check Requests.
• Updates Vendor addresses in in the database.
• Handles phone payments and online payments.
• Manages Vendor Maintenance thru Branch Access.
• Handles VA HOA Branch Vendor Maint Queue in the database.
Transition In Associations
• - Updates billing addresses and adds vendors in Branch Access.
• Input Reimbursables in the system.
• Other duties as requested.

Knowledge and Skills

• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

Requirements

• High School Diploma or GED required.
• 1+ years of AP and clerical experience.
• Professional customer service skills.
• Perform calculations and analysis used in basic accounting.
• Evaluate, analyze and prioritize data in various forms and formats.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Confidentiality and discretion in the performance of all duties and responsibilities.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.