Hospitality & Events Finance Coordinator

Hospitality & Events Finance Coordinator

We are now accepting applications for a qualified Hospitality & Events Finance Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Strategic Venues & Event Svcs

Hours

37.5

Primary Duties and
Responsibilities:

Position purpose:
Positioned at the intersection of hospitality and operational finance, this position supports the daily accounting activities of the Office of Strategic Venues & Event Services (OSVES). The role is primarily responsible for the execution and coordination of accounts receivable and accounts payable processes, ensuring accurate, timely, and customer‑ focused financial operations. Core responsibilities include generating and processing invoices, assisting with revenue collection (AR), and managing the processing and monitoring of payments (AP). Additionally, this position may assist with training and guiding student workers and support the monitoring of team budgets and financial workflows.

Essential Functions:

1. Manage and process accounts payable. Prepare event invoices and send invoices to clients in a timely manner. Accurately prepare journal entries for internal transactions. Exhibit proficiency in University and OSVES software systems including but not limited to Momentus Elite (event finance workflows), Banner (university accounting), Jaggaer (university payables).

2. Manage and collect accounts receivable. Monitor receivables aging. Work closely with departmental liaisons to process payments and deposit internal fund transfers, checks, credit cards, and ACH. Exhibit proficiency in University and OSVES software systems including but not limited to Momentus Elite (event finance workflows), EMS (event scheduling) and Banner (university accounting).

3. Support management of physical check scanning and deposits. Coordinate with the appropriate Financial Excellence personnel to ensure the timely submission and processing of funds and FOAPALs.

4. Manage payroll processing for part-time and event staff, including the coordination and communication of vendor time sheets. Ensure accurate and timely payroll edits and approvals. Ensure employees are paid in a timely manner. Ensure accurate and timely record keeping with University Finance.

5. Assist in the financial processing and distribution of event settlements as needed.

6. Assist in the management and reconciliation of (several) operating and event budgets as needed.

7. Hire and supervise student workers that assist with financial tasks. Support development, training, and monitoring of internal financial practices for the Office of Strategic Venues and Event Services. Mentor, coach and guide student learning to foster a co-curricular environment that supports personal flourishing.

8. The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

Form diverse leaders of character;

Equip people to solve the world’s complex problems through teaching, research and service;

And be radical champions for helping people and communities flourish.

Qualifications (Knowledge, Skills and Abilities): Describe or list the knowledge, skills or abilities required for minimum proficiency in this position.

Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.

Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.

Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.

Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.

Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.

Other:

Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

Education: Associate's Degree in related field required; Bachelor's Degree preferred; Business, Accounting, Finance or other related field.

Required Experience

Experience: 1-3 years of relevant finance, budgeting, and/or AP/AR experience required.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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