Hotel Assistant Comptroller/Accounting Manager

Here is the revised version with responsibility for rates, discounts, and front office performance metrics added.

Hotel Comptroller / Accounting ManagerPosition Summary

The Hotel Comptroller / Accounting Manager is responsible for the day-to-day accounting, financial reporting, and financial controls of the hotel. This position reports to the General Manager and ownership and is responsible for maintaining accurate financial records, preparing reports, monitoring cash flow, overseeing accounts payable and receivable, processing payroll-related accounting, reviewing hotel revenue activity, and maintaining proper internal controls.

This position also reviews room rates, discounts, revenue trends, and front office performance metrics to help ensure that hotel operations are being properly monitored and that management has accurate information for decision-making.

The ideal candidate should have strong accounting skills, hotel or hospitality experience, attention to detail, and the ability to work closely with department heads to ensure accurate and timely financial reporting.

Key ResponsibilitiesAccounting and Financial Reporting

• Prepare monthly financial statements, profit and loss reports, balance sheets, and supporting schedules.
• Maintain accurate general ledger entries and account reconciliations.
• Review daily revenue reports, occupancy reports, cash receipts, credit card deposits, and adjustments.
• Complete month-end and year-end closing procedures.
• Monitor expenses and ensure departments operate within approved budgets.
• Prepare financial reports and analysis as requested by ownership or management.

Revenue, Rates, Discounts, and Front Office Metrics

• Review daily room revenue, occupancy, ADR, RevPAR, and other key hotel performance metrics.
• Monitor room rates, discounts, complimentary rooms, house-use rooms, adjustments, rebates, and allowances.
• Review discounted rates to ensure they are properly authorized and consistent with hotel policy.
• Track front office performance, including room revenue production, occupancy trends, upsells, no-shows, cancellations, advance deposits, and billing accuracy.
• Review rate variances, unusual discounts, manual adjustments, and other exceptions.
• Work with the General Manager, front office, and sales department to identify revenue trends, billing issues, and opportunities for improvement.
• Prepare reports comparing actual performance to budget, forecast, prior year, and market expectations where available.

Accounts Payable and Receivable

• Review, code, and process vendor invoices.
• Maintain vendor files and ensure proper approvals are obtained before payment.
• Monitor accounts receivable, direct bill accounts, group billing, and collections.
• Reconcile credit card deposits, guest ledger, city ledger, and advance deposits.
• Resolve billing disputes and discrepancies.

Payroll and Human Resources Support

• Process payroll-related accounting records and review timekeeping reports.
• Review employee punches, overtime, paid time off, and payroll adjustments.
• Ensure payroll accuracy and compliance with company policies.
• Maintain employee-related accounting records as needed.

Internal Controls and Compliance

• Maintain proper accounting controls throughout the hotel.
• Review cash handling procedures, petty cash, safe counts, and bank deposits.
• Handle audits, tax filings, insurance requests, and lender or franchise reporting.
• Maintain organized accounting records and supporting documentation.
• Ensure compliance with company policies, franchise requirements, and applicable laws.

Hotel Operations Support

• Work closely with the General Manager, front office, sales, food and beverage, and other departments.
• Review banquet, catering, and group billing.
• Track commissions, rebates, deposits, and other hotel-related financial activity.
• Identify cost-saving opportunities and improve accounting procedures.
• Provide financial support for special projects as needed.

Qualifications

• Prior accounting experience required; hotel or hospitality accounting experience strongly preferred.
• Experience with accounts payable, accounts receivable, payroll, bank reconciliations, revenue review, and financial reporting.
• Knowledge of hotel accounting systems, property management systems, revenue reports, and point-of-sale systems preferred.
• Familiarity with hotel operating metrics such as occupancy, ADR, RevPAR, room revenue, discounts, and front office reports preferred.
• Proficiency with Microsoft Excel, accounting software, and general office systems.
• Strong attention to detail and ability to meet deadlines.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong organizational, communication, and problem-solving skills.
• Associate’s or bachelor’s degree in accounting, finance, business, or related field preferred, but equivalent experience will be considered.

Compensation

Compensation will be based on experience, qualifications, and hotel accounting background.

Work Schedule

This is a full-time, on-site position. The schedule may vary based on business needs, month-end closing, audits, payroll deadlines, and hotel operations.

Equal Opportunity Statement

The hotel is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.

Pay: $58,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person