House Manager & Family Assistant

Job Description

Title: House Manager & Family Assistant

Location: Hermantown, MN

Employment Type: Part-time (12–15 hours/week). Potential opportunity for hours to expand seasonally or as family needs evolve.

Proposed Start Date: ASAP (ideally by end of year)

Compensation: $20–25/hour, based on experience

Schedule: 2–3 days/week, ideally Monday and Friday mornings (8 AM–12 PM) with flexibility and occasional Tuesday or Thursday evening date-night support

Requirements:

Maintain a smoke-free environment
Pass background check
Has reliable transportation (mileage reimbursement available for on the job errands)
Comfortable with children, stairs, pets, and light physical activity

About Our Family

We are a warm, loving, grounded, and private family of four with two children (ages 7 and 4). Our home includes two dogs — a gentle 9-lb senior dog and a 20-lb puppy.

As entrepreneurial parents, one of us works from home in a dedicated office space while the other manages the day-to-day family rhythm. We're looking for a reliable, thoughtful, and proactive House Manager who can work efficiently and independently behind the scenes to keep our home organized, our systems running smoothly, and our week set up for success.

Our ideal candidate thrives on structure and routine, communicates clearly and concisely, and takes genuine pride in creating a well-run, peaceful home environment. Comfort with pets and children (though direct childcare is minimal), a high level of discretion, boundaries, and a warm but professional demeanor are all key to thriving in this role. We value proactive, clear communication. Ideally, someone who communicates updates once tasks are completed so the family can fully release them from their mental load.

Who You Are
Highly organized, proactive, and attentive to detail
Efficient and productive, quick to deliver quality outcomes.
Discreet, trustworthy, and comfortable maintaining privacy
Thoughtful, with an eye for small touches that make a home feel cared for (e.g., fresh flowers, organized spaces)
Self-directed and observant — sees what needs to be done and takes initiative
Communicates clearly and concisely (minimal interruptions during work hours)
Reliable, punctual, and consistent
Comfortable around children
Animal-loving
Grounded and calm
Long-term minded and dependable

You're the type of person who loves a clean checklist, notices when the dishwasher needs emptying before anyone else does, and thrives in a role where you make things run smoothly behind the scenes.

Key Responsibilities
Household Management & Organization
Create and maintain household systems for organization (closets, storage, pantry, kids' spaces)
Reset and tidy rooms daily; maintain overall neatness, make beds, and ensure home is prepped for biweekly cleaning services
Handle seasonal swaps for children's clothing, bedding, and décor
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Assist with packing/unpacking for family travel or seasonal transitions
Ensure both adults and children are fully prepared for trips by packing appropriate clothing, activities, and snacks.
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, meal prep services)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, collect trash from home (e.g., rooms and bathrooms, laundry, etc.), take out trash and recycling
Maintain and water indoor plants
Refresh weekly systems — fridge clean-out, laundry organization, pantry reset
Refill appliances with water as appropriate (e.g., Keurig, Nespresso, tea kettles, jugs)
Ideal candidate would be open to house sitting when the family is away and keep the home prepared for smooth transitions (e.g., before/after trips)
Inventory & Errands
Track and restock pantry, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping, gift wrapping, post office, etc.)
Handle package pickup, mail sorting, and deliveries.
Assist with scanning and organization of important documents.
Meal Prep Support
This role will primarily support existing meal systems. Cooking is not a primary responsibility but could include light prep or support as needed.
Collaborate with the family's existing meal systems (gluten-free household)
Prepare simple, healthy dishes or assist with meal setup
Shop for groceries or meal related items
Maintain kitchen organization and fridge cleanliness
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Rotate bedding and refresh linens weekly, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates
Pet Care
Stay in-home with pets when the family travels (as available)
Clean out the chicken coop as needed
Provide care for dogs as needed — feeding, letting out, occasional walks
Vehicle & Property Oversight
Ensure vehicles are fueled, cleaned, and organized
Coordinate detailing appointments and occasional maintenance
Family Support
Provide evening childcare to enable parents to attend occasional date nights
Assist with light childcare (occasional supervision) as needed
Prep school bags, snacks, or activities for the kids as needed
Deep Cleaning & Special Projects
Tackle occasional deep-cleaning projects (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
Organize special projects: toy storage, seasonal decorations, gear rotation
Clean humidifiers, washing machines, and air purifiers monthly
Research and coordinate external services for large-scale cleaning projects (e.g., carpet cleaning, upholstery care, etc.).
Administrative & Personal Support
Keep parent's workspaces and materials organized
Refill vitamins for family members weekly
Refill household essentials (Keurig, water jugs, etc.)
Assist with seasonal projects (e.g., holiday cards, family planning tasks)

How to Apply

If this sounds like a great fit, please apply with the following:

A brief cover letter describing why this role resonates with you
Your updated resume
Three professional references with contact information

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