House Manager & Family Assistant

Job Title: House Manager & Family Assistant
Location: New York, NY 10025
Employment Type: Full-time (30–40 hours/week, 30 guaranteed)
Schedule: M-F, with core hours typically between 10:00 am – 6:00 pm, with additional, pre-planned weekend and evening flexibility as needed
Compensation: $35–40/hour
Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation
• Valid Driver's License
• CPR certification or willingness to obtain

About Our Family

We are a vibrant and dynamic family living on the Upper West Side, with three kids, two golden retrievers, and a bustling schedule that always keeps us on our toes. Our kids are active, independent, and growing up quickly, and our dogs are a fun-loving, easy-going presence in our home. We live a fast-paced lifestyle that includes juggling after-school activities, sports, playdates, and everything in between. We're looking for an extra set of hands to keep the household running smoothly and efficiently, ensuring that we're all organized, prepared, and ready to focus on enjoying time together as a family. We value open communication, a sense of humor, and a proactive approach to making our daily life easier. Our home is a warm, welcoming space, and we're looking for someone who can seamlessly integrate into our routine and become a trusted partner in managing our day-to-day lives.

Who You Are / What We're Looking For

You are the ultimate unicorn; a multitasker who excels at everything from managing the chaos of a busy household to tackling the smallest tasks with enthusiasm and confidence. Your executive function skills are on point; you can oversee and manage complex family schedules, anticipate needs, and create systems that help keep everything organized. Whether it's managing meal prep, keeping up with the kids' activities, or taking charge of home organization, you do it all with a positive, can-do attitude that inspires others. You're not just following instructions, you're taking ownership of tasks, ensuring that nothing is overlooked, and making our family life easier and more enjoyable.

You are a true self-starter who takes initiative without needing constant direction. Your project manager mentality means you can own tasks from A to Z, ensuring that everything runs smoothly and that there's a plan for every eventuality. You're flexible and adaptable, thriving in an environment where no two days are the same. You know how to read the room and adjust your approach, understanding when to be hands-on and when to give the family space to relax. You have a warm, approachable personality that helps you connect with our kids and make them feel supported and engaged, while still maintaining a professional demeanor. No task is too big or too small for you—you're comfortable jumping in to help with anything from organizing the pantry to overseeing a home project. Whether it's helping with homework, keeping the house tidy, or coordinating logistics for family travel, you are the reliable, positive, and organized person who keeps everything running like clockwork.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services (3x weekly)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Oversee and partner with family household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions for the kids
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, contractor)
• Maintain indoor plants

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for the whole family
• Batch-cook weekly meals (3x weekly)
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (pescatarian family member)
• Clean kitchen post-prep and manage kitchen tidiness

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs (comfort using family vehicle and driving in the city as needed to do so a plus!)

• Occasional overnight or date night coverage

• Light supervision, playtime, homework help and back-up childcare

• Prep backpacks, clothing, or snacks for school

• Help with child-related laundry or errands

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Laundry & Linen Care

• As needed, wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• As needed, manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Pet Care

• Feed and walk dogs
• Opportunity for overnight pet sitting
• Schedule and coordinate vet and grooming appointments
• Keep pet supplies stocked and organized

Vehicle Management

• Help moving car as needed
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, handyman)
• Research and coordinate repairs, maintenance, and quotes
• Serve as primary contact for vendors or guests

Deep Cleaning & Special Projects

• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Manage family calendars and reminders
• Creating lists for packing
• Administrative assistance with processing insurance claims
• Assist with coordination of events, appointments, and guest prep

How to Apply

Please submit a short introduction letter, an updated resume, and three professional references with contact information.

This role requires a background check.

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