HR & Accounts Assistant

HR & Accounts Assistant

Reporting to: HR & Accounts Head

Responsibilities:

• Assist in managing employee records, personal files, contracts, and HR documentation.
• Support recruitment activities including job posting, CV screening, interview scheduling, and candidate follow-up.
• Maintain attendance, leave records, overtime sheets, and prepare monthly attendance summaries.
• Assist in processing employee onboarding and offboarding procedures.
• Update HR databases with new employee information, transfers, warnings, resignations, etc.
• Support payroll preparation by collecting attendance, overtime, deductions, and allowances.
• Coordinate staff training, medical certificates, insurance cards, visa renewals, and other HR compliance tasks.
• Handle routine employee queries regarding HR policies, leave, salary slips, etc.
• Assist the HR & Accounts Head in implementing HR policies and procedures.
• Assist with daily accounting entries including purchase invoices, sales invoices, payments, petty cash, and expenses.
• Reconcile supplier statements, customer balances, and follow up on pending payments.
• Support preparation of monthly financial reports, cash flow statements, and expense summaries.
• Maintain accurate records for vendor bills, LPOs, quotations, receipts, and payment vouchers.
• Support payroll processing by coordinating salary sheets with HR.
• Assist in bank reconciliation and daily cash/bank balance reporting.
• Coordinate with internal departments for document submission, invoices, and approvals.
• Ensure proper filing and documentation of financial records.
• Prepare reports, letters, memos, and maintain office records as required.
• Assist in coordinating internal audits and external audits.
• Ensure compliance with company policies and confidentiality of data.
• Provide administrative support to HR & Accounts Head for daily tasks and projects.

Qualification:

• Bachelor’s Degree in Commerce, Business Administration, HR, or related field.
• Minimum 5 years of experience
• Solid understanding of HR processes, payroll, attendance, and basic accounting principles.
• Proficient in MS Office (Excel, Word, Outlook) and accounting/HR software (ERP experience is an advantage).

Job Types: Full-time, Permanent

Application Question(s):

• Do you have transferable visa ?

Location:

• Doha (Required)