HR & Admin Assistant

Position Title

Administrative Assistant

Department

Administration / HR & Operations Support

Reporting To

Admin & HR Manager / Country Manager

Position Summary

The Administrative Assistant provides comprehensive administrative, clerical, and coordination support to ensure efficient day‑to‑day operations at TRITORC. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining professionalism and confidentiality.

Key Responsibilities

• Office Administration — Manage daily office operations, supplies, stationery, and facility requirements.
• Documentation & Filing — Maintain organized records, employee files, vendor documents, and company forms.
• Communication Handling — Manage incoming calls, emails, and correspondence professionally.
• Meeting & Travel Coordination — Schedule meetings, prepare agendas, arrange travel bookings, and manage calendars.
• Visitor & Front Desk Management — Welcome visitors, manage guest logs, and ensure a professional reception environment.
• Support to HR & Operations — Assist with onboarding, ID card preparation, attendance updates, and HR documentation.
• Vendor Coordination — Coordinate with suppliers for office maintenance, utilities, and service requirements.
• Inventory Management — Track office assets, consumables, and ensure timely replenishment.
• Report Preparation — Prepare weekly and monthly administrative reports as required by management.
• Compliance & Policy Support — Ensure adherence to TRITORC’s policies, procedures, and audit requirements.

Required Skills & Competencies

• Communication Skills — Clear, professional verbal and written communication.
• Organizational Skills — Ability to manage multiple tasks with accuracy.
• Time Management — Prioritize tasks and meet deadlines.
• Computer Proficiency — Strong MS Office skills (Word, Excel, PowerPoint).
• Customer Service Orientation — Professional handling of employees, visitors, and vendors.
• Confidentiality — Ability to handle sensitive information responsibly.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• 1–3 years of experience in administrative or office support roles.
• Experience in engineering, oil & gas, or corporate environments is an advantage.
• Knowledge of UAE office administration standards is preferred.

Pay: From AED3,500.00 per month

Work Location: In person