HR Administrative Assistant

Job Summary
We are seeking a detail-oriented and organized HR Administrative Assistant to support our human resources team. This role involves managing various administrative tasks, maintaining accurate records, and providing exceptional customer service to internal staff and external contacts. The ideal candidate will possess strong office management skills, proficiency in computer applications, and excellent communication abilities. Bilingual skills are a plus. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry, filing, and document proofreading to ensure accuracy and compliance
Maintain employee records, assist with onboarding processes, and support HR documentation management
Utilize Microsoft Office Suite and Google Workspace for creating reports, spreadsheets, and correspondence
Schedule appointments, manage calendars, and coordinate meetings for HR staff or management
Assist with bookkeeping tasks using QuickBooks or similar software as needed
Support office management functions such as supply ordering, mail distribution, and general administrative support
Provide customer service support to employees and external contacts via phone and email
Handle clerical tasks including typing, proofreading, and maintaining organized filing systems
Support special projects related to office operations or HR initiatives as assigned

Qualifications

Proven experience in office administration, clerical work, or related roles; prior office management or personal assistant experience is desirable
Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
Experience with QuickBooks or bookkeeping is a plus
Excellent organizational skills with the ability to prioritize tasks effectively
Strong communication skills with professional phone etiquette; bilingual abilities are advantageous
Ability to handle multi-line phone systems efficiently and provide superior customer support
Attention to detail in proofreading, data entry, and record keeping
Ability to manage time effectively in a fast-paced environment

This role is essential for maintaining smooth office operations while supporting the HR team’s objectives. We value candidates who demonstrate professionalism, reliability, and a proactive approach to administrative responsibilities.

To apply please click the link below
https://airtable.com/appmAZfgQ9Lwc8fe5/pagucL0d4utNPW1aN/form

Pay: $25.00 - $30.00 per hour

Benefits: