HR Administrative Assistant

<Job Overview>
Quiet Technology Aerospace, Inc. is seeking a dynamic and detail-oriented HR Administrative Assistant to join our team! In this vital role, you will be the backbone of our human resources operations, ensuring smooth administrative workflows and exceptional support for our staff. Your energetic approach and organizational prowess will help foster a positive workplace environment, streamline HR processes, and enhance overall office efficiency. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization dedicated to employee success.

<Responsibilities>

• Handle multi-line phone systems efficiently, transferring calls and taking messages with accuracy.
• Support office management tasks such as filing, data entry, and maintaining organized records using tools like Microsoft Office, Google Workspace, and QuickBooks.
• Provide excellent customer service by responding promptly to inquiries and supporting employee needs.
• Conduct clerical duties including proofreading documents, updating employee files, and ensuring data accuracy.
• Support onboarding processes by preparing new hire paperwork, verifying information, and coordinating training schedules.
• Maintain confidentiality of sensitive information while supporting HR and Accounting functions like benefits administration and employee communications, accountiing reconciliation
• Assist in bookkeeping tasks related to payroll or expense tracking as needed.
• Contribute to office management activities such as supply ordering, organizing files, and streamlining administrative workflows.

<Experience>

• Previous office experience or administrative support roles preferred, especially in busy environments such as dental or medical offices.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and QuickBooks is highly desirable.
• Bilingual skills are a plus to effectively communicate with diverse teams and clients.
• Demonstrated organizational skills with the ability to multitask efficiently while managing time effectively.
• Experience in clerical tasks such as data entry, filing, proofreading, and maintaining detailed records is essential.
• Excellent phone etiquette skills with experience handling multi-line phone systems and providing customer support over the phone.
• Personal assistant or receptionist experience is beneficial for understanding front desk responsibilities and calendar management.
• Knowledge of office management practices combined with strong organizational skills will ensure smooth daily operations. Join us in creating a vibrant workplace where your administrative talents make a real difference! This role offers the chance to grow professionally while supporting a dedicated team committed to excellence in every aspect of our organization.

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person