HR Administrative Assistant

About Us

At Ocean Renewable Power Company (ORPC), we believe that rivers and tides can play a key role in the transition to clean and sustainable energy. By joining our team, you will be making a tangible contribution to the deployment of renewable energy solutions that help communities reduce their reliance on fossil fuels and build a more resilient energy future. With a unique track record in the development and operation of marine energy projects that have already delivered electricity to the grid, ORPC continues to expand to make renewable energy accessible in many parts of the world. For more information, visit www.orpc.co.

About the position

We are seeking an HR & Administrative Assistant to join our team, based out of our Portland office. This isn’t just a clerical role; you will be the engine that supports our global workforce.

From ensuring our international teams have seamless travel logistics to helping new hires feel welcome from day one, your work will directly impact our organizational culture and move our mission forward.

What You’ll Do

As a key partner to the HR Manager and our entire team, your day-to-day will involve:

• People Operations: Support the full employee lifecycle by assisting with payroll accuracy, benefit enrollments, and coordinating new hire logistics.
• Global Logistics: Manage complex international travel arrangements and maintain our Learning Management System (LMS) and safety databases.
• Office Stewardship: Act as the heartbeat of our Portland headquarters—managing office functions, digital filing systems, and other logistics.
• Executive & Project Support: Provide high-level assistance for Board meetings, grant management documentation, and the implementation of forward-thinking office policies.

Qualifications

• A Detail-Oriented Professional: You have 2–3 years of administrative experience and a proven track record of handling sensitive payroll and HR data with total confidentiality.
• A Tech-Savvy Collaborator: You are proficient in MS Office (Word, Excel, PPT) and comfortable working across time zones with remote teams.
• An Efficient Multitasker: You can pivot from processing expense reports to organizing a board meeting without missing a beat.
• Safety-Conscious: You understand that a strong safety culture starts with organized records and clear procedures.

Requirements

• Associate degree required; bachelor’s degree preferred
• Experience with payroll processing is a must.
• Experience with an HRIS system, NetSuite preferred.
• Ability to work on-site in Portland, ME at least 3 days per week.
• Physical ability to sit for prolonged periods and occasionally lift up to 15 lbs.

Why ORPC?

At ORPC, we believe in the power of human ingenuity and the importance of ecological stewardship. We offer a collaborative culture where your voice is heard, and your safety is our ultimate priority. Join us in building a sustainable world, one project at a time.

Pay: $25.13 - $30.27 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Portland, ME 04101