HR & Administrative Officer

HR & Administrative Officer

Job Summary:

We are looking for a proactive and organized HR & Administrative Officer to support our HR operations and ensure the smooth running of daily office and field activities. The ideal candidate will handle both administrative and human resources tasks, including managing office staff such as drivers, Couriers , and office boys, to ensure efficiency and compliance across all operations.

Key Responsibilities:

• Maintain and update employee records and internal HR databases (leaves, contracts, personal files).
• Prepare and manage HR documentation such as employment contracts, onboarding materials, and policy updates.
• Assist in payroll preparation by providing accurate attendance, leave, and employee data.
• Liaise with external partners and vendors (e.g., insurance providers) to ensure compliance with company policies and labor laws.
• Generate regular HR and administrative reports, including HR metrics and office budgets.
• Supervise and coordinate the work of drivers, Couriers, and office boys, ensuring proper task distribution, attendance, and performance management.
• Plan and organize their daily movement, handle related issues, and ensure smooth operational support for all departments.
• Support travel arrangements for management and staff, including bookings and expense reports.
• Manage office inventory (stationery, supplies, and equipment) and maintain efficient filing and archiving systems.
• Handle correspondence, phone calls, and visitor reception in a professional manner.
• Coordinate meetings, appointments, and internal events such as job fairs or engagement activities.
• Oversee office maintenance and liaise with facility management for repairs or improvements.
• Participate in HR and administrative projects as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Fluent in English (spoken and written) with strong communication and presentation skills.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong interpersonal, organizational, and multitasking abilities.
• Detail-oriented with the ability to handle confidential information with discretion.

Job Type: Full-time