HR Administrator

We are seeking a highly organized and detail-oriented HR Administrator to support a wide range of HR and payroll functions. This role is essential to ensuring a smooth employee lifecycle, maintaining compliance, and providing excellent support across the organization. The ideal candidate thrives in a fast-paced environment, communicates effectively, and demonstrates strong accuracy in all tasks.

Key Responsibilities

• Initiate pre-employment processes, including referrals, drug testing, and background checks.
• Send new hire packets via Accu Data and ensure timely completion of all onboarding documentation.
• Coordinate with IT and Accounting to set up email access, iPads, system permissions, and company credit cards.
• Conduct comprehensive new-hire orientations covering policies, systems access, payroll structure, PTO processes, benefits, and more.
• Gather employee data for Accu Data and create employee ID badges; maintain records and track badge expirations..
• Ensure proper multi-state tax setup for all new hires and assist pilots in verifying correct tax deductions on their first paystub.
• Process weekly and bi-weekly payroll for two companies with high accuracy, including approving PTO/expenses, verifying timecards, entering bonuses and payouts, and running payroll upon approval.
• Manage post-payroll tasks, including sending reports to Accounting and administration.
• Process 401(k) fund allocations through Fidelity and complete contribution reporting through Inspira.
• Review and resolve payroll tax-related issues, coordinating with state agencies, payroll providers, and Accounting.
• Coordinate random Drug (DOT) and Breath Alcohol Testing (BAT) to maintain compliance.
• Prepare employment verification letters and complete background check requests for former employees.
• Create training modules, instructional videos, and spreadsheets to support payroll and expense processes.
• Generate and analyze various HR reports (termination, personal data, new hire, employment details) and coordinate any needed data corrections.
• Update HR and payroll checklists, onboarding materials, and pilot presentations to ensure continuous improvement.
• Support employees with PTO, vacation, sick leave, and bereavement policy questions and request procedures.