HR Administrator – Payroll & HR Operations

Department: Human Resources | Reports To: HR Director

Job Purpose : To support and administer the payroll and HR operational activities with accuracy, confidentiality, and full compliance with Qatar Labor Law, company policies, and internal controls. The role is responsible for end-to-end payroll processing, HR administration, employee record management, and HR system maintenance using SAP SuccessFactors, while supporting efficient HR operations.

Key Responsibilities & Duties:

1. Payroll Administration:

• Support the data entry & administer monthly payroll accurately and on time for all employees in Qatar.
• Ensure payroll calculations comply with Qatar Labor Law, including basic salary, allowances, overtime, leave, end-of-service benefits (EOSB), deductions, and penalties.
• Support the payroll officer to collect, review, and validate payroll inputs including attendance, leave, overtime, and adjustments.
• Document monthly payroll files and coordinate with Finance and banks for salary transfers through WPS (Wage Protection System).
• Respond to employee payroll queries professionally and confidentially.
• Maintain payroll audit trails, approvals, and supporting documentation.

2. HR Administration & Employee Lifecycle:

• Maintain accurate and up-to-date employee records in SAP SuccessFactors, including personal data, contracts, job changes, and compensation details.
• Prepare HR documentation such as offer letters, employment contracts, salary certificates, NOCs, confirmations, warnings, and other official correspondence.
• Support onboarding and offboarding processes, ensuring timely documentation, system updates, payroll inputs, and final settlement coordination.
• Track probation periods, confirmations, contract renewals, and document expiries.
• Manage employee time and attendance, including shift schedules, clock-in/out records, and exceptions, ensuring data is accurate for payroll and reporting.
• Administer leave management, including annual, sick, casual, and special leaves; track balances; approve requests within delegation; and ensure proper system updates and reporting.

3. HR Systems & Reporting (SAP SF & Excel):

• Utilize SAP SuccessFactors for employee data management, payroll inputs, reporting, and workflow approvals.
• Generate standard and ad-hoc HR and payroll reports using advanced Excel (e.g., PivotTables, VLOOKUP/XLOOKUP, formulas, data analysis).
• Support HR data accuracy through regular audits and reconciliations between HRIS and payroll records.
• Assist in HR dashboards, monthly reports, and management analytics.

4. Compliance & Governance:

• Ensure full compliance with Qatar Labor Law, Ministry of Labour regulations, WPS requirements, and internal HR policies.
• Maintain confidentiality of employee, payroll, and compensation data.
• Support internal and external audits by providing accurate HR and payroll records.
• Monitor compliance related to EOSB calculations, contract terms, and employee entitlements.

5. Benefits & Deductions Administration:

• Administer employee benefits, allowances, deductions, loans, and advances.
• Maintain accurate records of benefits and employee contributions.
• Provide administrative support to the HR Manager as required.

Qualifications & Experience:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
• Minimum 3–5 years of HR administration and payroll experience in Qatar.
• Strong working knowledge of Qatar Labor Law and WPS.
• Hands-on experience with SAP SuccessFactors (mandatory).
• Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis).
• Experience in payroll processing within medium to large organizations preferred.

Skills & Competencies:

• High attention to detail and accuracy
• Strong analytical and reporting skills
• Confidentiality and integrity
• Time management and ability to meet strict payroll deadlines
• Strong communication and interpersonal skills
• Ability to work independently and under pressure

Language Requirements:

• Fluent in English (written and spoken)
• Arabic is an advantage

Job Type: Full-time

Pay: From QAR4,000.00 per month

Application Question(s):

• How many years of payroll Experience you have in Qatar ?