HR Administrator/Front Desk Associate

A well‑established higher education institution is seeking an HR Department Coordinator to support daily administrative operations within Human Resources. This is a temporary, onsite role located in Waltham, MA , working 35 hours per week (Monday-Friday, 9:00am-5:00pm) . The assignment is expected to last approximately three months , with an immediate start to allow for overlap with the outgoing employee. The pay is $25/hour. This role sits within a professional, service‑oriented HR environment and offers hands‑on exposure to core HR processes.

Job Responsibilities

• Provide general administrative support including ordering supplies, managing calendars/meetings, creating Doodle polls, and preparing materials for HR events
• Create, maintain, and update employee personnel files
• Complete, correct, and maintain I‑9 documentation
• Assist with budget tracking and invoice processing
• Support onboarding for new Human Resources employees
• Help coordinate orientations and HR‑related events
• Process ticket sales and spot rewards
• Update onboarding guides and internal HR materials
• Provide front‑desk coverage and respond to HR phone calls and emails
• Assist with special projects as needed

Candidate Qualifications

• Bachelor's degree preferred with 1-3 years of related administrative or HR experience
• Strong customer service and communication skills
• Highly organized with the ability to prioritize and manage multiple tasks
• Strong attention to detail
• Proficiency with Microsoft Office; Workday experience preferred
• Prior experience working in an HR office preferred

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)