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HR Administrator/Office Manager
Chicago, United States
About Filevine
Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.
Our Mission
Filevine is building the seamless intersection between legal and business by creating a world-class platform to help professionals scale.
Job Summary
Filevine is seeking an experienced and diligent HR Administrator/Office manager with top-notch analytical and communication skills to join our team. An HR administrator is expected to be a conceptual thinker with fantastic organizational and conflict management skills. To ensure success, you should exhibit strong decision-making skills with a deep understanding of employee relationships,and training. In this role, you'll be responsible for creating and maintaining a productive and positive work environment for our team Reporting to Filevine’s Director of People, you will be responsible for the following:
Responsibilities
- HR Duties
- Handle all administrative tasks for onboarding, new-hire orientations, and offboarding.
- Perform data entry in human resources information systems (HRIS) and conduct audits for accuracy and compliance.
- Assist new hires with onboarding and benefits enrollment
- Support and respond to employee questions on HR policies
- Assist in the administration of employee benefits including open enrollments, mid-year changes, and training for employee benefits programs.
- Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
- Coordinate training programs for managers and other departments.
- Be an ambassador of our cultural values in all day-to-day interactions
- Provide support to the Wellness Program and other cultural initiatives
- Office Duties
- Front desk management, manage visitor access and security protocols.
- Receive & distribute mail and packages and prepare and ship all office shipments from all departments.
- Manage daily office operations, ensuring a clean, safe, and functional workspace
Qualifications
- Qualifications
- Demonstrated knowledge of the human resources field
- Strong knowledge of state and federal employment law, including FMLA, ADA, COBRA, and EEOC regulations
- Understanding of personnel and everything compliance records management
- Strong analytical and problem solving skills
- Excellent written, verbal, and interpersonal communication abilities
- Ability to maintain confidentiality and handle sensitive information with discretion
- Ability to prioritize tasks, manage multiple deadlines, and work independently.
- Education and Experience Requirements
- Associate degree in human resources, business administration, or a related field
- 1-3 years human resources or office management experience
- Experience with HRMS/HRIS systemsProficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook)
Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine's equal employment opportunities, you may contact us at legal@filevine.com
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