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HR Assistant
Houston, United States
The HR Assistant plays a critical support role in the Human Resources department by handling day-to-day operations and contributing to key programs across the employee lifecycle. This role not only ensures administrative consistency and compliance but also actively supports recruitment, onboarding, employee engagement, and culture-building initiatives. This position is intended to grow into a future HR Generalist or HR Manager role, with increasing responsibility over time. Must have a growth mindset.
Administrative Support
- Maintain accurate and confidential employee records in both physical and digital formats.
- Track and update information in Paycom and internal files and prepare reports as needed.
- Support internal and external audits by organizing and verifying employee files and compliance documentation.
- Prepare offer letters, termination paperwork, and general HR communications.
- Assist with job postings, candidate screening, interview scheduling, and reference checks.
- Create and maintain standard onboarding materials.
- Conduct portions of new hire orientation and ensure smooth integration for new team members.
- Support the administration of the performance review process.
- Track due dates, distribute forms, and follow up with managers and employees.
- Assist in training coordination, including scheduling and materials preparation, particularly for leadership development, skills-based training, and compliance-related sessions.
- Help coordinate benefits open enrollment, track employee changes, and support issue resolution.
- Maintain accurate benefits files and assist with related communication materials.
- Plan and coordinate employee events, celebrations, and internal initiatives.
- Administer recognition programs, assist with surveys including engagement surveys and post-training feedback forms, and recommend culture-building activities.
- Support policy rollout and updates, ensuring communication and acknowledgment tracking.
- Maintain labor law postings and assist with compliance-related projects.
- Assist in investigations or corrective action documentation as directed by the HR Manager.
- Maintain OSHA 300 logs and assist with injury and accident report documentation and follow-up.
- Track and maintain records of “days safe” metrics for milestone recognition in accordance with company policy.
- Participate in cross-functional HR projects and continuous improvement efforts.
- Develop working knowledge of HR laws, processes, and leadership expectations.
- Provide backup support to the HR Manager and serve as point of contact in her absence, as trained.
- High school diploma or equivalent required; associate or bachelor’s degree in Human Resources or a related field preferred.
- 1–2 years in a Human Resources or administrative support role preferred; manufacturing or blue-collar workforce experience is a plus.
- Bilingual English/Spanish required.
- Strong organizational skills and follow-through.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Paycom or other HR software is preferred.
- High level of discretion and professionalism in handling confidential information.
- Growth mindset and willingness to take on new challenges.
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