HR Assistant

Job Contributions and Key Responsibilities:

Employee Support and Front Desk Assistance

• Serve as the primary contact for employees visiting the ERC for assistance with paycheck requests, paystubs, employment verifications, and other HR-related matters.
• Provide timely and accurate information to employees by always maintaining a professional and service-oriented demeanor.
• Cover breaks and absences for HR personnel or as needed.

Auditing and Compliance

• Conduct weekly audits to verify all employment documentation is complete and compliant with company and regulatory requirements
• Verify that all electronic personnel files and training records are properly uploaded and stored in the HCM system.
• Compile and distribute audit results to the People Business Partner, Partners, Production Managers and Ranch Managers.
• Maintain organized digital and physical records in accordance with record retention policies.

Separation and Layoff Coordination

• Prepare and organize layoff and termination packets in compliance with legal timelines and company procedures.
• Ensure that all employees’ employment status is updated in HCM.
• Coordinate with the Payroll department to ensure final paychecks are processed accurately and on time according to state and federal labor laws.
• Support request for crew changes and or reassignment of personnel

Onboarding and HR Systems

• Assist with new hire orientations and ensure all required documentation is properly collected.
• Enter new hire information into the company’s Human Capital Management (HCM) system promptly and accurately.
• Maintain up-to-date records of all new hire documentation and arbitration agreements for all companies.

Benefits Leaves of Absence

• Assist Benefits Specialist with the Processing of medical and personal Leave of Absence (LOA) requests, ensuring timely communication with employees and accurate documentation.
• Assist during Open Enrollment and other benefits-related events.

Other HR Department Duties (as assigned to include but not limited to)

• Assist with HR errands
• Support HR and Safety training activities, including occasional visits to field locations for employee orientations, training, or special programs.
• Participate in HR projects and continuous improvement initiatives to enhance employee experience and department efficiency.
Maintain confidentiality and ensure compliance with all company policies, procedures, and state/federal regulations.

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Knowledge, Skills and abilities

• Basic knowledge of state and federal labor laws
• Fluency in English and Spanish required.
• Good communication skills including written, verbal, listening and presentation.
• Excellent interpersonal skills including a professional and diplomatic demeanor.
• Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook.
• Attention to detail and ability to manage multiple projects.
• Ability to work effectively in a team-oriented environment.
Ability to find solutions and resolve problems.

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Education Level:

High school diploma required but AA degree desired, Business or related field.

Years of experience:

Minimum 2-year experience in admin support, preferable with HR exposure.

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Licenses:

If driving is a necessary part of a job employees are required to possess a valid driver’s license.

Languages:

English & Spanish: <95%

Necessary Software

Microsoft Office Suite - Intermediate

Travel Requirements:

Ability to travel 5% of the time to local events and meetings.

Pay scale: $23.00 - $26.00