HR Assistant

Job Title: HR Assistant –Recruitment & Employee Relations

Location: Onsite with travel as needed
Department: Human Resources
Reports To: Human Resources Manager
Employment Type: Full-Time

About Us:

United WestLabs, Inc. (“UWL”) is a health care service company that implements and manages turn-key hospital-based, laboratory outreach Programs. The company has developed and refined a very successful, proprietary business model, handling all the pre-analytical and post-analytical laboratory service functions.

Position Summary:

We are seeking a dynamic and detail-oriented HR Administrator to support recruitment and employee relations across multiple outreach clinical laboratory sites. This role is pivotal in ensuring consistent hiring practices, fostering a positive work culture, and maintaining compliance with healthcare and laboratory regulations. The ideal candidate will be experienced in healthcare recruitment, employee engagement, and HR operations in a multi-site environment.

Key Responsibilities:

Recruitment:

• Coordinate job postings for clinical and administrative roles across multiple lab locations.
• Source, screen, and schedule interviews for candidates including phlebotomists, lab assistants, specimen processors, and support staff.
• Maintain and update the applicant tracking system (ATS) with accurate candidate data and hiring progress.

Onboarding & Compliance:

• Facilitate pre-employment processes including background checks, credential verification, and onboarding documentation.
• Track onboarding completion and coordinate with training teams for role-specific education.
• Ensure new hire orientation is consistent across sites and compliant with internal policies.

Employee Relations:

• Serve as a point of contact for employee concerns, workplace issues, and policy interpretation.
• Promote employee engagement through surveys, feedback sessions, and recognition programs.
• Maintain accurate and confidential employee records and documentation.

HR Operations & Reporting:

• Prepare recruitment and employee relations reports for HR leadership and site managers.
• Support HR initiatives such as policy updates, compliance audits, and organizational development projects.
• Assist with internal communications and HR-related announcements across sites.

Qualifications:

• 2–4 years of experience in HR administration, recruitment, or employee relations, ideally in a healthcare or laboratory setting.
• 2 or more years of experience using ADP
• Familiarity with clinical laboratory roles and credentialing requirements
• Knowledge of employment law and healthcare compliance.
• Strong interpersonal, organizational, and communication skills.
• Ability to manage multiple priorities across locations and work independently.

Preferred Skills:

• Experience supporting multi-site operations and remote teams.
• Ability to build relationships with diverse teams and foster a collaborative work environment.
• Bachelor’s degree in human resources, healthcare administration, or related field, or equivalent work experience.