HR Assistant

Job Title: HR Assistant

Department: Human Resources
Location: Sharjah

Job Summary:

The HR Assistant – will support core HR administrative and operational functions with a focus on labor reporting, employee case management, and compliance-related documentation. This role requires strong analytical skills, attention to detail, and advanced proficiency in Excel for generating reports and managing workforce data.

Key Responsibilities:

1. Reporting & Data Management

• Prepare and maintain labor and staff summary reports on a daily, weekly, and monthly basis
• Analyze workforce data and generate insights for management review
• Ensure accuracy and consistency of HR data across systems
• Develop automated reports and dashboards using advanced Excel functions

2. Case Handling & File Closures

• Manage and process absconding worker cases, including documentation and system updates
• Handle closure of medical unfit employee cases in compliance with company policy and labor regulations
• Maintain proper records and ensure all case files are audit-ready

3. HR Operations Support

• Assist in maintaining employee records and HR documentation
• Support onboarding and offboarding processes as required
• Coordinate with internal departments for employee-related matters
• Ensure compliance with UAE labor laws and company policies

4. Process Improvement

• Identify opportunities to improve reporting efficiency and HR processes
• Implement Excel-based automation for recurring HR tasks

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2–4 years of experience in HR operations or administration
• Experience handling employee case management (absconding, medical cases, etc.) preferred

Technical Skills:

• Advanced Excel (Mandatory): Pivot Tables, VLOOKUP/XLOOKUP
• Familiarity with HRMS systems
• Strong data analysis and reporting skills

Key Competencies:

• Strong attention to detail and accuracy
• Analytical and problem-solving skills
• Good communication and coordination abilities
• Ability to handle sensitive information confidentially
• Time management and ability to meet deadlines

Job Type: Permanent

Work Location: In person