HR Assistant Associate/Intermediate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

The Life Sciences Institute explores biological processes, structures, and functions at the finest scale to create impact on a global scale.

Job Summary

The Human Resources (HR) administrative team at the Life Sciences Institute (LSI) is looking for a highly motivated individual to join our team. The LSI HR team is currently comprised of three full-time human resource staff members who are responsible for the hiring/onboarding and termination/offboarding process for all LSI employees, including immigration compliance. You will report to a senior member of the LSI HR team and will work a hybrid work schedule.

Responsibilities*

• Manage the Memorandum of Understanding (MOU) process for non-employees who perform research, collaborate, observe, etc. in an LSI lab/center/core. This includes managing the onboarding, offboarding and immigration (when applicable) steps associated with the following: (1) Covered Visitors; (2) U-M student and non-U-M students working on internally or externally sponsored summer fellowships in an LSI lab/center/core; and (3) Non-U-M observers;
• Manage the hiring/onboarding, termination/offboarding and immigration (when applicable) process for all LSI temporary employees, including: (1) U-M students (work-study and non-work-study), and (2) non-U-M students (including minors);
• Manage the time reporting and approval process for biweekly and monthly employees and work closely with LSI Director's office on monitoring/tracking time for those LSI employees that do not report their time in the University time reporting system;
• Manage the job posting and hiring/onboarding process for all regular administrative and research staff positions;
• Manage the termination/offboarding process for all regular faculty, staff and postdoctoral research fellow positions;
• Manage the onboarding/offboarding process for Howard Hughes Medical Institute (HHMI) employees working in LSI labs;
• Process appointment and funding changes in Wolverine Access, including: salary, additional pay, shortcode, title, supervisor ID changes, etc.;
• Be a resource to LSI community members and answer questions regarding University and LSI HR policies and procedures;
• Assist with reviewing, updating, and processing procedural documents, forms, and reports in accordance with LSI HR and University policies
• Troubleshoot with payroll, benefits, timekeeping and the Shared Services Center (SSC) on different issues; and
• Assist with employment verifications, Mcard issues, special projects, and additional assigned duties associated with the LSI HR team.

Required Qualifications*

• Minimum of 1 year of prior human resources experience or administrative experience
• Minimum of 1 year experience with Microsoft Office (i.e., Word, Excel, PowerPoint) and Google Suite (i.e., Google Docs, Google Sheets)
• Prior experience providing guidance, instructions and/or troubleshooting solutions to individuals at varying levels in a diverse work environment

Desired Qualifications*

• Familiarity with the University organization, policies and procedures
• Prior experience or familiarity with Adobe Acrobat
• Prior experience or familiarity with Qualtrics
• Working knowledge of the following University systems: Wolverine Access, MPathways Student Administration and Human Resource Management System, eRecruit, Business Objects
• Previous administrative and/or human resource experience in a research setting

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice.

Benefits at the University of Michigan:

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Maternity and Parental Leave

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

278794

HR Assistant Associate/Intermediate

HR Assistant Associate

Ann Arbor Campus

Hybrid

Full-Time

Regular

Nonexempt

Life Sciences Inst

Life Sciences Institute-Admin

6/12/2026 - 6/26/2026

$40,000.00 - $50,000.00

Human Resources