HR Assistant- Facilities Management

We are seeking a proactive and experienced HR Assistant with a strong understanding of labour laws, statutory compliance, and employee relations to join our team in Trivandrum Head office at Anayara . The ideal candidate will be responsible for managing end-to-end recruitment in facilities sector , addressing labour issues, and ensuring full compliance with statutory regulations in the facilities management sector.

Key Responsibilities:1. Recruitment:

• Handle end-to-end recruitment for various roles (housekeeping, security, maintenance, technical, admin, etc.).
• Coordinate with operations teams to understand manpower requirements.
• Source, screen, and interview candidates from different job portals, agencies, and local networks.
• Conduct background verification and documentation before onboarding.
• Maintain candidate databases and recruitment MIS.

2. Labour Cases & Employee Relations:

• Manage and resolve labour grievances and disputes in compliance with labour laws.
• Liaise with legal advisors and labour officers for case hearings, settlements, or negotiations.
• Represent the company in conciliation proceedings and labour court (if required).
• Maintain discipline and promote positive employee relations across sites.
• Conduct periodic employee meetings to address concerns and reinforce compliance culture.

3. Statutory Compliance:

• Ensure 100% compliance with applicable statutory laws, including:
• ESI, PF, Bonus, Gratuity, Minimum Wages, Payment of Wages, Contract Labour Act, etc.
• Coordinate with contractors/vendors to ensure compliance with statutory obligations.
• Handle inspections and audits from labour department, ESI, PF officers, etc.
• Timely filing of returns and maintenance of statutory registers and records.
• Update management on any changes in labour laws affecting business operations.

Key Skills & Competencies:

• Strong knowledge of Indian Labour Laws and Kerala-specific regulations.
• Familiarity with statutory compliance platforms (e.g., Shram Suvidha Portal, EPFO/ESIC portals).
• Good interpersonal and negotiation skills.
• Fluency in Malayalam and English (written and verbal) is mandatory.
• Ability to handle field recruitment and site-level grievance redressal.
• Attention to detail and organizational skills.

About the Company:

We are a leading facilities management company in Kerala, delivering high-quality housekeeping, security, maintenance, and technical services across medical hospitals, commercial, residential, and institutional establishments. With a focus on compliance, integrity, and service excellence, we aim to create a safe and legally compliant work environment for our clients and staff.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement

Experience:

• HR: 5 years (Preferred)

Work Location: In person