HR Business Partner – Oman

Purpose of the Role:

The HR Business Partner (HRBP) will be responsible for establishing and leading the Human Resources function for EDECS’s new construction site operations in Oman. This role requires a hands-on and highly organized HR professional capable of setting up HR systems, ensuring compliance with local laws, managing payroll and workforce administration, and providing end-to-end HR support for both local and expatriate staff. The HRBP will act as a strategic partner to the Project Management Team and as a key representative of corporate HR on-site.

Key Responsibilities:

1. HR Setup and Compliance

• Establish the full HR infrastructure in the new country/site, including policies, processes, and documentation systems.
• Develop the organization chart in collaboration with project and corporate teams to reflect reporting structures and project manpower needs.
• Ensure full compliance with local labor laws, statutory registrations, and employment regulations.
• Responsible of establishing employees files
• Act as head of PRO to manage work permits and visas.
• Coordinate company and employee registrations with labor, social security, and tax authorities.
• Develop and localize the HR policies, employee handbook, and site-specific HR procedures aligned with corporate standards.
• Represent the company during labor inspections and ensure full readiness by maintaining accurate employment documentation, statutory records, and site compliance reports.
• Liaise with government officials, labor officers, and regulatory bodies to resolve queries and ensure ongoing compliance.

2. Payroll,

Responsible of running monthly payroll and posting it every month

3. Recruitment and Selection

• Develop manpower plans based on project requirements and mobilization phases.
• Interview candidates and coordinate with recruitment agencies and project managers for local hiring.
• Prepare and manage employment offers, onboarding documentation, and contract signatures for both expatriates and locals.
• Manage mobilization logistics including visas, travel, accommodation, and onboarding formalities.

4. Onboarding and HR Orientation

• Design and conduct HR orientation programs for all new employees (expatriate and local) to ensure understanding of company culture, HR policies, Code of Business Conduct, and site regulations.
• Ensure timely onboarding and integration of new hires into the site organization.

5. Timekeeping and Payroll Administration

• Establish and oversee the timekeeping process across all site departments to ensure accuracy and compliance.
• Implement a standardized timesheet system to capture daily and weekly attendance, overtime, rest days, and leave.
• Verify and approve timesheet calculations before submission to payroll, ensuring accuracy in working hours, overtime rates, and deductions.
• Coordinate with site supervisors and department heads to validate workforce attendance and resolve discrepancies.
• Manage/follow up payroll calculations for both local and expatriate employees, ensuring compliance with local tax and statutory requirements
• Coordinate and revise payroll with external provider if applied.
• Maintain accurate records of salary components, benefits, and allowances.
• Support and prepare Payroll process, audits, and reconciliations.

6. Compensation and Market Benchmarking

• Conduct salary surveys and market analysis to ensure competitiveness and internal equity.
• Recommend adjustments to salary scales and benefits packages based on survey results and project dynamics.

7. HR Operations

• Set up and maintain personnel files, HR databases, and HR information systems (HRIS).
• Manage employee records, leave balances, and statutory documentation.
• Prepare monthly HR reports on headcount , recruitment, attendance, and turnover.
• Coordinate with Site administration on staff accommodation, meals, and transportation when applicable.

8. Employee Relations and Engagement

• Serve as the first point of contact for employee relations issues, grievances, and disciplinary actions.
• Ensure consistent application of company policies and procedures.
• Promote a positive work culture and maintain healthy employee-management relations.

9. Performance and Development

• Coordinate the implementation of the performance management process at site level.

Qualifications and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum 7–10 years of progressive HR experience, preferably within the construction or engineering industry.
• Proven experience in setting up HR functions in a new country or large-scale project environment.
• Strong knowledge of local labor legislation (preferably Oman).
• Experience in timekeeping, timesheet calculations, and payroll management .
• Proven capability in managing both expatriate and local workforces.
• Excellent communication and interpersonal skills in English .
• Strong problem-solving and organizational skills; able to work independently under remote site conditions.

Key Competencies:

• Strategic and operational HR capability
• Cross-cultural awareness and adaptability
• Strong analytical and numerical ability (for payroll and timesheets)
• Integrity, confidentiality, and professionalism
• Effective communication and stakeholder management
• Hands-on, proactive, and solution-oriented mindset