HR Coordinator

DUTIES, RESPONSIBLITIES AND WORK PERFORMED:

Essential functions include, but are not limited to:

• Performs customer service functions by answering employee requests and questions.
• Answer phones, transfer calls and take messages.
• Prepares and maintains new employee files.
• Supports the recruitment and hiring process by preparing application packets, entering new hires into the system , and following up with applicants through various stages of the hiring process.
• Assists with and/or prepares correspondence as requested.
• Completes I-9 forms, verifies I-9 documentation, and maintains I-9 files.
• Performs routine filing, scanning, and archiving of records to ensure record retention compliance.
• Assist in open enrollment, HR meetings, events or as needed by the department head.

ESSENTIAL KNOWLEDGE AND ABILITIES:
1. Effective communication, oral and written.
2. Ability to retain confidentiality of City employment, personnel, and financial matters.
3. Ability to operate a variety of office machines and equipment.
4. Proficiency in Microsoft Office Suite applications and other programs commonly used in municipal/local government.
5. Strong interpersonal skills.
6. Strong teamwork and collaborative skills.
7. Ability to define problems, collect data, establish facts, and draw valid conclusions.
8. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
9. Good organizational and time management skills
EDUCATION, EXPERIENCE AND TRAINING: 1. High school diploma or equivalent required.
2. Supplemental course work or training in secretarial skills, office management, and/or human resources is desirable. 3. Minimum of 2 years of administrative/secretarial experience required. 4. Prior work experience in human resources required.
6. Working knowledge of MS Office (Word, Excel, Access, and PowerPoint) and Adobe Acrobat Pro required.