HR Coordinator

Job Summary:

This position is responsible for supporting the recruiting, hiring, and onboarding activities for the company.

Essential Duties & Responsibilities:

Recruiting & Hiring:

• Coordinates hiring activities to support department and branch hiring and staffing goals.
• Prepares and posts job advertisements online using department approved job posting resources.
• Assists in reviewing resumes and conducting initial phone screens of job applicants.
• Maintains calendars for all hiring teams, and schedules candidates for interviews.
• Greets and assists interviewees onsite, as appropriate.
• Maintains applicant tracking system(s) of record with the appropriate candidate data and information.
• Processes and files documentation relating to candidates for employment consideration.
• Addresses routine questions and issues from applicants and candidates in the interview process timely and in a professional manner.
• Administers pre-employment verifications including, without limitation, background checks, credit checks, and professional references.
• Assists with new hire onboarding activities including, without limitation, preparing documents and coordinating orientation agendas.

HR Administration:

• Answers general and routine employee requests and questions, and escalates non-routine and matters of greater complexity to appropriate HR department personnel.
• Maintains personnel files, Form I-9s, and related documentation to ensure recordkeeping retention and compliance requirements are consistently met.
• Assists with the processing of terminations in the applicable system(s) of record.
• Assists in general and routine tracking and maintaining of HR information and data.
• Assists in conducting exit interviews and ensures that necessary employment termination paperwork is completed.
• Schedules meetings and interviews as requested by the hiring manager.
• Assists with various HR projects including, without limitation, job fair preparation, as assigned.
• Maintains departmental organizational charts.
• Submits internal supply orders for items including, without limitation, business cards.
• Coordinates activities for the online store with company-branded products.

General:

• Consistently demonstrates support towards the company’s core values.
• Attends departmental and company meetings, as required.
• Maintains proficient, relevant, and up-to-date working knowledge and understanding specific to the job function by participating in continuous education initiatives, as well as attending conferences, seminars, and related educational events to maintain proficient understanding and working knowledge respective to the job function and industry.
• Displays integrity, responsibility, accountability, teamwork, and ethics consistently and in all aspects of work.
• Performs assigned job duties and responsibilities in accordance with company policies, procedures, and practices.
• Demonstrates proficient working knowledge and understanding of Microsoft Excel, Word, Outlook, and PowerPoint, as well as database systems and related applications including, without limitation, relevant accounting systems and platforms.
• Performs other duties as assigned.

Minimum Required Education, Experience & Other Qualifications:

• Bachelor's degree in Human Resources, or related field
• At least two years of experience working in a same or similar capacity; or
• An equivalent combination of education and work experience

Working Conditions & Physical Requirements:

This position requires regular sitting, walking, standing, reading, seeing, speaking, hearing, listening, organizing, interpreting data and information, operating office equipment, typing using a computer keyboard and mouse, viewing a computer screen monitor, and use of a telephone. The working environment consists of an indoor and climate-controlled setting the majority of the time.

Core Knowledge, Skills & Abilities:

Results Driven - Displays behaviors and work ethic that are bottom-line oriented, and demonstrates consistency in producing results that support the business goals and objectives.

Attention to Detail - Follows detailed procedures and ensures accuracy and completeness in handling and processing of documentation and data.

Time Management - Budgets, schedules, and manages own time in order to fulfill priorities effectively and efficiently.

Communication - Conveys verbal and written information using effective techniques and approaches that promote clarity, teamwork, and efficiency, and that reflect the company's core values.

Technical Knowledge – Demonstrates general working knowledge and understanding of recruiting, hiring, and staffing practices, as well as routine HR recordkeeping retention compliance requirements.