HR Coordinator

1. Human Resources (HR) ResponsibilitiesRecruitment & Onboarding

• Assist in posting job advertisements on various platforms.
• Screen resumes and schedule interviews.
• Coordinate interview logistics with candidates and hiring managers.
• Prepare offer letters and employment contracts.
• Support onboarding for new employees (orientation, ID cards, induction kits, etc.).

Employee Records & Administration

• Maintain and update employee records (physical and digital).
• Track attendance, leaves, and overtime data for payroll processing.
• Ensure personnel files are accurate and up to date.
• Support HR audits and compliance with labor laws.

Payroll & Benefits Support

• Compile attendance data for salary processing.
• Assist with payroll preparation under HR Manager’s supervision.
• Help administer employee benefits (health insurance, leave management, etc.).

HR Operations & Support

• Draft HR letters (experience, salary, warning, etc.).
• Help organize employee engagement activities and events.
• Respond to routine employee queries regarding HR policies.
• Support performance appraisal and training coordination.

2. Procurement Responsibilities Purchasing & Vendor Management

• Receive purchase requests from departments and verify requirements.
• Source suppliers and collect quotations for comparison.
• Prepare purchase orders (POs) and ensure approvals are obtained.
• Follow up with suppliers on order confirmations and deliveries.
• Maintain and update the approved vendor list.

Inventory & Supplies Management

• Monitor and manage office supplies and stock levels.
• Ensure timely procurement of materials to avoid shortages.
• Coordinate with the store/warehouse for goods receipt and inspection.

Documentation & Reporting

• Maintain proper procurement records (invoices, delivery notes, POs, etc.).
• Assist in preparing monthly purchase and expense reports.
• Track payment status and liaise with the finance department for vendor payments.

Compliance & Cost Control

• Ensure procurement policies and approval procedures are followed.
• Assist in identifying opportunities to reduce purchasing costs.

3. General / Cross-functional Support

• Coordinate between HR, Finance, and Operations for smooth workflow.
• Support management in ad-hoc administrative and operational tasks.
• Maintain confidentiality of sensitive employee and supplier information.

Job Type: Full-time