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HR Coordinator/ Citizens School, Dubai, UAE
United Arab Emirates
Job overview
Key Responsibilities:
Manage the onboarding and offboarding process for new and existing staff (collect documents, prepare employment contracts, book flights, and arrange accommodation.- Oversee visa and immigration process and renewals for employees and dependents.
- Ensure timely renewal of staff contracts.
- Manage advertising, shortlisting, interviewing, and onboarding of academic, admin, and support staff.
- Assist with recruitment of academic, administrative, and support staff, ensuring reference checks are completed before the employee joins, and ensuring adherence to the school’s safer recruitment policy.
- Collect and verify staff information for the Single Central Register (SCR).
- Support in exit formalities (clearance forms, cancellation of visas, end-of-service benefits).
- Maintain accurate and updated personnel files, employment contracts, and staff records. and ensure all documentation is complete and up to date.
- Ensure accurate entry and regular updating of staff data in the HRMS system.
- Ensure confidential handling of employee data in compliance with protection standards.
- Handle KHDA approval for teachers and ensure all mandatory requirements are met, and ensure HR processes comply with KHDA and UAE labour law requirements.
- Ensure that all staff have an up-to-date job description, aligned with school policies and KHDA requirements, and that they acknowledge receipt and understanding of it.
- Ensure accuracy of HR data and compliance with safeguarding requirements.
- Coordinate and deliver training for staff on safeguarding and child protection, ensuring full understanding and compliance.
- Prepare and issue letters (salary certificates, experience letters, NOCs, etc.).
- Maintain confidentiality and data protection standards in all HR processes.
- Liaise with PRO/government relations officer for visa, work permit, and residency renewals.
- Assist with HR events and employee engagement initiatives.
Qualifications & Skills:
Bachelor’s degree in Human Resources, Business Administration, or related field.- Minimum 3-5 years of HR experience (preferably in a school or education sector).
- Strong knowledge of UAE labor law and compliance.
- Excellent organizational and administrative skills.
- Strong communication and interpersonal skills.
- Ability to manage multiple tasks with attention to detail.
How to Apply
Safeguarding Commitment:
Recruiter contact:
About Citizens School
Vision and Values
Purpose: Inspire, Empower, Thrive
We embed the Citizen's vision and ethos by living out the following values:
- Entrepreneurship
- Empathy
- Inclusivity
- Growth Mindset
- Curiosity
- Resilience
- Well-Being
About Citizens School Dubai
At Citizens School Dubai, we are redefining education through a forward-thinking approach, empowering learners with our distinctive vision to "Inspire, Empower, Thrive." Our core values and unique approach focus on four pillars: nurturing entrepreneurial mindsets, implementing inquiry-based learning, promoting transdisciplinary project-based learning, and ensuring that every learner is known and valued as an individual. We are dedicated to preparing learners for future challenges by embedding real-world applications into every subject and fostering a supportive, inclusive environment for exploration and growth.
Location & Environment
Located in the heart of Dubai, Citizens School is close to key landmarks such as Sheikh Zayed Road, Business Bay, Downtown, Burj Khalifa, City Walk, and Jumeirah. Our campus offers modern facilities in a prime and easily accessible location
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