HR Coordinator (Onboarding) - Female Saudi National

Job Summary

The HR Coordinator – Onboarding is responsible for managing the end-to-end onboarding process for new employees, ensuring a smooth transition from offer acceptance to arrival and joining. This role coordinates visa processing, documentation, travel, and accommodation while maintaining effective communication with candidates, HR, and external agencies.

Key Responsibilities

• Coordinate onboarding activities from offer acceptance to joining
• Follow up on candidate documentation (passport, certificates, attestation, etc.)
• Track visa processing status and ensure timely issuance
• Coordinate travel arrangements including flight bookings and arrival schedules
• Arrange accommodation and ensure readiness prior to employee arrival
• Maintain onboarding trackers and ensure data accuracy (visa, arrival, joining status)
• Liaise with recruitment agencies and government relations team for visa and documentation matters
• Communicate regularly with candidates, providing updates on onboarding progress
• Support joining formalities such as contract signing, HR documentation, and system updates
• Coordinate airport pickup and site arrival arrangements
• Escalate delays or non-responsive candidates to HR leadership

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 1 year of HR experience, preferably in onboarding or recruitment coordination
• Experience handling visa processes, onboarding, or international hiring (preferred)

• Strong knowledge of MS Office (Excel, Word, Outlook)